Contract Liaison

Contract Liaison / Procurement Operations SpecialistLocation: Hybrid, Monday through Friday Schedule: 3 days onsite / 2 days remote Work Locations: Spring House, PA 19477 About the RoleWe are seeking a Contract Liaison / Procurement Operations Specialist to support contract workflows, procurement operations, supplier onboarding, and payment-related processes across R&D and business teams.This role is ideal for someone with strong core contract experience who understands how to move agreements through the full lifecycle while also supporting the operational side of procure-to-pay activities. The person in this role will act as a key liaison across Legal, Sourcing, Procurement, Finance, Compliance, suppliers, and internal business stakeholders to keep requests moving, resolve issues, and ensure accurate process execution.Responsibilities:Enter purchase requestions for team. Manage orders Purchase Requisition (PR) changes for all DS requests Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues. Process, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests Enter all Scope of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface Serve as the ‘project monitor’ for the project requestor Track requests on a regular basis and report on status to requestors Manage a ‘project tracker’s spreadsheet for each request and document activities (or lack thereof) Follow up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally Notify process step owners of changes / project timing criticality Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process Provide procurement, contracting and e-Marketplace training for the team Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request Perform research on PO / Contract status for project owners, including information on payments and accruals required Manage ‘grey zone’ process for requests that don’t fit into traditional J&J procurement categories Other Responsibilities: Reconciliations Resolve mismatch discrepancies Ensure payments released and PO closure Assist user base and finance teams with mismatch management Process Optimization Provide process improvement feedback to Procurement Help Procurement prioritize Continuous Improvement initiatives POsProcess purchase requisitions and request purchase orders (expense & capital) with selected suppliers. Receive purchase information from R&D business partners Utilize the eMP purchasing system to submit and process PRs resulting in POs. Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance. Receive information from R&D business partners in order to submit PRs on their behalf Examples of purchased goods or services may include lab services, prototype components, sample raw materials, tools, catalog supplies, etc. Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs. New Supplier Add Process Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information. Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process. Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks. Follow the process through the ARAVO database to ensure that the supplier addition goes smoothly and in a timely manner. This will then allow PRs to be created for the new supplier. Customer Service and Training Proactively communicate with and provide customer service to Janssen requesters that KOCG is supporting. Ensure training and proficiency on all applicable J&J Systems Provide detailed training for user community on PR entry, Invoice and PO management, Systems use, contracting, and other topics related to the procure-to-pay process. Compliance Ensure compliance with all applicable with Policies & Procedures Additional Marketing Strategy Responsibilities:Supporting with the planning of key S&O managed meetings (internal and external), prepare agendas, capture meeting minutes, and follow up on action items.Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.Managing document versioning, SharePoint sites, or other collaborative tools.Build and maintain strong collaborations within the TA (TA R&D BD liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).