Inside Sales / Proposal Manager - Fuel Oil Systems

Job Description Position SummaryWe are seeking a highly motivated and detail-oriented Inside Sales / Proposal Manager to support the sales and execution of engineered fuel oil systems, including day tanks, pump sets, filtration systems, and control packages. This role bridges technical engineering knowledge and commercial sales, leading the development of accurate, competitive proposals while supporting customer relationships and internal coordination.The ideal candidate has experience in industrial equipment, strong technical aptitude (mechanical/electrical/controls), and thrives in a fast-paced, deadline-driven environment.Key ResponsibilitiesProposal Development & ManagementLead the preparation of detailed technical and commercial proposals for fuel oil systems and related equipmentReview RFQs, specifications, and drawings to define scope, risks, and deliverablesCoordinate with engineering, production, and supply chain teams to develop accurate costing and lead timesEnsure proposals are complete, compliant, and aligned with customer requirementsManage multiple proposals simultaneously under tight deadlinesInside Sales SupportServe as a primary point of contact for customers during the pre-sale processRespond to customer inquiries, clarifications, and follow-upsTrack opportunities through the sales pipeline.Technical Review & CoordinationInterpret P&IDs, control narratives, and equipment specificationsCollaborate with engineering to validate system designs and configurationsIdentify potential technical or commercial risks early in the processParticipate in internal bid reviews and handoff meetings upon order awardProcess ImprovementHelp standardize proposal templates, costing tools, and workflowsMaintain and update product documentation and pricing databasesIdentify opportunities to improve proposal efficiency and win rates QualificationsRequired5+ years of experience in inside sales, applications engineering, or proposal management for industrial equipmentStrong understanding of fuel oil systems, pumping systems, or similar fluid handling equipmentAbility to read and interpret technical drawings, specifications, and control diagramsExcellent written and verbal communication skillsStrong organizational skills with the ability to manage multiple prioritiesPreferredExperience with diesel fuel systems, day tanks, or emergency power applications (data centers, hospitals, etc.)Familiarity with PLC-based control systemsBackground in mechanical engineering, electrical engineering, or related field (degree or equivalent experience)Key CompetenciesAttention to detail and accuracyCommercial awareness and pricing judgmentTechnical curiosity and problem-solvingTime management and deadline ownership Work EnvironmentOffice-based role with occasional customer interactionFast-paced, project-driven environment supporting critical infrastructure industries Compensation & BenefitsCompetitive base salary + performance-based incentivesHealth, dental, and vision insurance401(k) with company matchPaid time off and holidaysCompany DescriptionWith over 100 years of industry history to draw from, Preferred is uniquely positioned to partner with you to reduce your emissions and increase your efficiencies to meet the sustainability targets of the future. Our expertise ranges from fuel oil handling systems and components, boiler instrumentation and controllers, cutting-edge remote monitoring systems, low- and ultra low-NOx burners, renewable and bio-fuel burners, specialty combustion applications like waste fuel, and nuclear power plant outage reduction tools and components.Company DescriptionWith over 100 years of industry history to draw from, Preferred is uniquely positioned to partner with you to reduce your emissions and increase your efficiencies to meet the sustainability targets of the future. Our expertise ranges from fuel oil handling systems and components, boiler instrumentation and controllers, cutting-edge remote monitoring systems, low- and ultra low-NOx burners, renewable and bio-fuel burners, specialty combustion applications like waste fuel, and nuclear power plant outage reduction tools and components.