Bilingual Administrative Assistant (San Rafael)

ROLE: This is a temporary position for a Senior Administrative Secretary for School District who can answer phone calls, greet walk-in visitors, and is bilingual—preferably Spanish-speaking.DURATION: no end date at this timePAY: $33.04 per hour.JOB DESCRIPTION:Our client is seeking an Administrative Secretary for a contract opportunity. Under direction, performs a wide variety of clerical and secretarial duties in support of the assigned program or department.ESSENTIAL DUTIES AND RESPONSIBILITIES:Meetings and Conferences:Prepares and distributes notices and agendas;Schedules meetings and facility arrangements including equipment needs, refreshments, set-up and breakdown;Prepares, delivers, and sets up supplemental materials;Monitors participant attendance;Prepares and distributes minutes and follow-up actions.Communications and Interpersonal Relations:Interprets, clarifies and explains Marin County Office of Education policies and programs to students, staff, parents and the general public;Communicates orally and in writing with school district personnel and outside agency personnel relating to programs, students, etc.;Develops routine letters, memos, reports and telephone messages;Serves as receptionist to office or school site, screening and greeting callers and visitors;Screens phone and mail for prioritization and action.Recordkeeping/Filing:Maintains budget records, including recordkeeping of expenditures;Maintains mileage logs, prints requisitions and telephone logs;Maintains and updates assigned list serves;Requests and receives, or transfers student records;Establishes, maintains and updates changes to records, files, and other data information including extracting data for a variety of requests or reports;Completes student progress reports and documents;Completes accident and illness reports, monitors staff time records and records staff absences;Develops and maintains filing systems for ease of access.MINIMUM QUALIFICATIONS:3+ years of hands on administrative experiencePreferably bilingual (Spanish/English), with the ability to speak and write in SpanishSuccessfully, an individual must be able to perform each essential duty satisfactorily.Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including courses in office practices and procedures and experiences in relating effectively with staff and the public.