Artist Relations Assistant & Hospitality Manager

Posting DetailsWork experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.Request to RecruitWorking TitleArtist Relations Assistant & Hospitality ManagerLocationBoone, NCPosition NumberN34140DepartmentOffice of Arts Engagement - 540400Position Summary InformationMinimum QualificationsMust possess a valid, unexpired driver's licenseMust pass a Criminal Background CheckAbility to communicate in written and/or verbal formAbility to work with people from varying perspectives and backgroundsAbility to professionally represent the program/departmentAbility to work with clients (students, employees, public) via in-person meetings, virtual meetings, phone calls, and/or emailsAs needed, ability to work independently or as a team member teamAbility to be organizedLicense/Certification RequiredEssential Job FunctionsThis role works within The Schaefer Center and Appalachian Summer Festival.To assist the Director of Booking & Artist Relations in administrative and tasks related to programming presented by The Schaefer Center for the Performing Arts and An Appalachian Summer Festival, to include:- General administrative/office support (data entry, preparing and assembling letters/welcome packets, copying/faxing, budgetary planning/tracking, contracts, receipt management)- Internal/external communications (email/phone, scheduling, meeting notes)- Artist hospitality (assist with advance process for all hospitality logistics, assist with planning/shopping, catering set-up and maintenance, coordinating with caterers)- Public relations/interaction with visiting artists and the public (local artist transport via use of University or rental vehicle, "Day of Show" runner for errands and serve as primary hospitality contact, oversee hospitality advance with artists)- Attendance at program events and social functions (as needed)Preferred Qualifications- fast-paced environment requires mature, self-motivated and dependable individual with excellent communication and interpersonal skills- Strong administrative and organizational skills- Strong attention to detail- Knowledge of MAC computers, Google applications, Microsoft Office, Adobe (Acrobat, InDesign)Work Schedule/Hours30 office hours/week + events. Up to 40 hours/week during the summer months. Must be available nights/weekends for scheduled performances.Number of Hours Per Week20-39Number of Months Per Year12Mandatory StaffNoPhysical Demands of PositionTo perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.Hiring Range$16.00-20.00Pay will be commensurate with applicant competencies, budget, equity and market considerations.Posting Details InformationPosting Date05/19/2026Closing DateOpen Until FilledYesApplicant Pool PreferenceExternal (Post on the Web)Special Instructions to ApplicantsInclude resume, cover letter and a list of 3 professional references with contact information includedQuick Linkhttps://appstate.peopleadmin.com/postings/54317Posting Number201500936P