Office Services Specialist

Position SummaryThis position is responsible for:Reproduction of documents using high-speed and color copiersPerforming various binding jobsMeeting deadlinesAdditional Responsibilities IncludePreparing, sending, and receiving hand-delivered packages, UPS, and Federal Express packagesAssisting with sorting and distributing incoming and interoffice mailThis Role AlsoAssumes supervisory duties as neededWorks as a team player and leaderMaintains communication with attorneys, paralegals, secretaries, and other staffPrioritizes workflowOversees use of outside vendors for overflow workJob Duties And Responsibilities Reproduce documents on high-volume copiers/duplicators, including:CollatingBindingInserting number or letter tabsClock in and prioritize all incoming jobsKey client/matter numbers into cost accounting and backup systemsBind documents in various styles and operate:Paper drillCutter equipmentQuality check copies and maintain logs and recordsCommunicate with attorneys, paralegals, and secretariesPlace service calls and coordinate with vendors and techniciansAssist in oversight and distribution of overflow work to outside vendorsSend facsimile transmissions and operate mail machineryAssist in sorting and distributing incoming and interoffice mail, including nightly mail dropsPrepare, send, receive, and trace:Hand deliveriesFederal Express packagesUPS packagesAssist in ordering and stocking supplies, including:Department suppliesPrinter and convenience areasAssist with office relocations, including lifting and moving:BoxesFurnitureEquipmentAssist in testing and evaluating new equipmentAnswer telephones and serve as a central point of contactMonitor inventory levels and reorder supplies as neededCoordinate with other office services staff to prioritize workflow and resolve issuesAssist with invoice control and review as assignedHandle facility issues and vendor requestsCross-train with other departments (hospitality, records)Perform other duties as requiredJob duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.RequirementsEducation:High School Graduate or equivalentExperienceMinimum of one year of experience on high-volume copiersLaw firm office services experience preferredSkillsAbility to understand and follow instructionsAbility to organize and prioritize workloadStrong decision-making and judgment skillsAbility to program, operate, and troubleshoot copiersAbility to work under pressureStrong customer service and professional communication skillsStrong time management and productivity skillsOtherSupervisory responsibilities:NoneEquipment To Be UsedPersonal computerTelephone, calculator, fax machine, copier, scanner, and other standard office equipmentEssential Job FunctionsAbility to manage stress in a fast-paced environmentAbility to handle multiple tasks dailyAbility to work independently and as part of a teamAbility to adapt to changing work situationsAbility to build relationships with internal and external stakeholdersRequires normal range of hearing and visionAbility to stand, bend, stoop, and reach throughout the workdayAbility to lift up to 50 pounds or moreAbility to operate high-speed copiers and related equipmentWorking ConditionsWorks in a typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.Pay rangesThis represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including location and experience.This is a non-exempt position. The hourly wage range for this role is $26.35 to $30.20, with an estimated annual compensation range of $48,000 to $55,000, based on a standard 35-hour workweek.Employee Benefits OverviewOur comprehensive benefits package includes:401(k) Retirement PlanMedical InsuranceHealth Savings Account (HSA)Virtual Health ServicesDental InsuranceVision InsuranceAccident InsuranceHospital Indemnity InsuranceCritical Illness InsuranceLife InsuranceShort-Term Disability CoverageLong-Term Disability CoverageFlexible Spending Accounts (FSA)Lyra Health Employee Assistance Program (EAP)Paid Family Leave (for eligible Exempt and Non-Exempt staff)College Savings PlanTransportation BenefitBack-up Child Care ServicesCollege Coach ProgramPet InsurancePaid Sick Time (for Exempt staff)Paid Time Off (available to all full-time, non-temporary employees)Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.Qualified candidates only. No search firms.