Legal Assistant - Omaha

LEGAL ASSISTANTOmaha Office (Regency) | Full-TimeSchedule: Monday - Friday, 8:30 AM - 5:00 PMWoods Aitken LLP is seeking a collaborative, enthusiastic, and detail-oriented Legal Assistant to join our Labor and Employment Law team in our Omaha office.The ideal candidate will be highly organized, proactive, and comfortable managing multiple priorities while supporting both case management and administrative aspects of a busy practice. Candidates with prior legal experience and/or certification are encouraged to apply.ResponsibilitiesDrafting, proofreading, and formatting correspondence, pleadings, discovery, and other legal documentsManaging case files and document organization, including electronic filing in state and federal courtsMaintaining attorney calendars, including court deadlines, and meetingsEnsuring docket entries in the firm’s practice management system (LMS) are accurately reflected on the attorney’s calendarConducting conflict checks and preparing engagement letters for new mattersScheduling meetings and sending invitations internally and externally via Outlook, Teams and ZoomPrinting and organizing documents for attorney review as requestedCommunicating professionally with clients, courts, opposing counsel, and outside organizationsAssisting with administrative support tasks including time entry, billing coordination, and expense reportingCollaborating with other assistants, paralegals, and attorneys to ensure seamless case managementWhat We’re Looking ForThe ideal candidate is:Professional demeanor, discretion, and strong commitment to client serviceOrganized and detail-oriented, with the ability to juggle multiple prioritiesProactive and takes initiative to anticipate needs of attorneys A strong communicator with excellent verbal and written skillsTech-comfortable and willing to learn new systems and processesReliable, highly responsive, resourceful, and team-orientedAbility to work independently as well as part of a collaborative teamFlexible and adaptable; enjoys fast paced workQualifications2+ years of legal support experience preferred (law firm or corporate legal setting)Knowledge of legal terminology, court procedures, and e-filing systemsStrong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and document management systemsFamiliarity with Copilot or other AI toolsExperience with legal practice management/time & billing systems preferredJob RequirementsHigh school diploma or equivalent requiredAbility to work full-time, in-office, Monday through Friday from 8:30 AM to 5:00 PM unless otherwise arrangedAbility to lift and carry up to 20 pounds as needed for moving file boxes as neededAbility to perform tasks that may require frequent movement between workstations, conference rooms, and common areasAbility to effectively carryout seated computer-based responsibilities for extended periods and work at a computerAbility to communicate clearly in person, by phone, and in writingReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.Why This Role MattersOur legal assistants play a critical role in the success of our attorneys and the service we provide to clients. Your attention to detail, organization, and professionalism help ensure matters move forward efficiently and our clients feel supported every step of the way.Why Woods Aitken?At Woods Aitken, you’ll find more than a job—you’ll find a culture built on:Positive and transparent managementStrong support staff and open communicationRespect for every team member’s inputCommunity involvement and pro bono workLong-term retention of attorneys and staffIn a recent Employee Engagement Survey, our team most often described our environment as:Collegial Supportive Challenging Integrity Professional Engaging FlexibleAnd 100% of our attorneys and staff agreed:“I trust our senior leaders to lead the organization to future success.”“I am proud to work here.”“The senior leaders of this organization demonstrate integrity.”Benefits & PerksWe are committed to supporting the well-being and success of our employees. Highlights include:Health Coverage: PPO or HSA plans through Blue Cross Blue Shield, plus Dental, Vision, Critical Illness, Accident, and Hospital Indemnity optionsLife & Disability: $80,000 life insurance coverage (firm-paid) and long-term disability insurance401(k): Eligible upon hire, with immediate 100% vesting; firm contributes 4% of salaryLeave: Medical Leave of Absence eligibility after one yearFlexibility: Flex Time policy (up to 4 hours per week) to support work/life balanceCommunity: Paid Volunteer Time policy to encourage service and outreachHow To ApplyInterested candidates should apply online with their resume or share their LinkedIn profile with Jennifer Lea, Executive Director, at jlea@woodsaitken.com. Questions may be directed to 402.475.7085.#hc226129