Document Controller

Full-timePMOSheffield - HybridAbout The JobWe’re looking for a Document Controller to ensure consistency, accuracy, and traceability of documentation across all projects and functions. You’ll play a vital role in maintaining control of documents from project initiation through to completion and final handover, ensuring information is managed efficiently and in line with company standards.This includes overseeing both physical and electronic documentation such as reports, purchase orders, presentations, technical documents, and system drawings, while maintaining registers and records to support the delivery of Project Lifetime Quality Records (LQRs) to our clients.This role is ideal for someone highly organised, detail-oriented, and committed to maintaining quality and compliance in a fast-paced project environment.Salary: Up to £40,000, depending upon skills and experience.WHO ARE ITI GROUP?Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.You WillSUMMARY OF ROLE AND RESPONSIBILITIESImplement and maintain document control processes and proceduresManage all flows of documents either in electronic form or on paperEnsure Document Management is carried out according to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording and archiving)Maintain and manage electronic and hardcopy documents as required (incoming and outgoing)Process incoming documentation (registration, internal distribution, archiving)Process outgoing documentation (transmit to client and suppliers/3rd parties)Make sure that controlled copies of latest approved documents and drawings are distributed internally and externally (clients and suppliers)Ensure control and coordination of project documentation and dataEnsure all drawings/documentation are correctly identified, distributed and filed/storedMonitor the process for review and approval of project documents in accordance with agreed schedules and in cooperation with the Project ManagersProduce internal and external (clients and suppliers) over-due reportsEnsure the use of standardised forms and templatesSet-up and monitor status of projects folders and facilitate project communication processEstablish and maintain the Master Document Register in cooperation with the project teamInteract with customers’ Electronic Document Management Systems, such as CEMAR, Dalux, SharePoint, Teamcenter, (when required)Ensure document management is carried out according to established procedures and applicable standards, including document registers and trackersQuality assure, review and formatting documentation prior to issuanceDispatch deliverables using formal Document Transmittal Notes (DTNs)Collate, maintain, record and archive (in the form of LQRs) in electronic form and/or paper hardcopies as required by the customerGenerate and administer project documentation and drawing registers, including tracking data and correspondence records (DTNs), and LQRsProcess incoming and outgoing documentation and deliverables, ensuring controlled copies are distributed internally and externally and recorded in project associated registersMonitor the process for review and approval of project documents in accordance with ITI’s quality assurance policies in cooperation with ITI and customer project managersProduce internal and external monthly progress reporting in the form of; deliverables tracker status reports, over-due items reports, identified changes, outstanding technical queries, and assisting with other project aspects as requiredGenerate project meeting minutes when requiredAssist with any other duties reasonably requested and in line with the requirements of the post.Summary Of RequirementsWe are looking for:Experience And KnowledgeComputer literate with good MS Office skills (Word, Excel, PowerPoint) & Electronic Mail skills.Eligible for security clearance checks for access to client documentation/sites.Diligent with a keen eye for detail, quality and accuracy.A good communicator and collaborator with confidence to enforce standards and processes with colleagues.NVQ qualified or equivalent work experience in an administration role.Skills And AbilitiesTime management prioritisation skills with excellent organisation skills.Excellent customer-facing, communication and team working skills.Flexible, co-operative and enthusiastic attitude to work.Team working ability in a project environment.Company Pre-RequisitesTo be considered for this role you will be required to:Pass DBS and BPSS check.Be a UK National (no dual passports).Have lived in the UK for the last 5 years.Have no spent or current criminal convictions.Be prepared to work in the Nuclear defence sector.Experience in regulated industry (preferred).VALUESIn line with our company values we are looking for someone who,📈Will 'Deliver' what we promise🦺Will demand the highest levels of 'Safety and Security'🏆Will apply 'Technical Mastery'🧠Is committed to 'Continual Learning'🤝Can work 'Collaboratively'💡Will challenge the norm to make a difference through 'Innovation'What You'll Love About Working HereAs a Great Place to Work® certified organisation with over 50 years of deep technology expertise, you’ll work alongside specialists who solve complex, real-world challenges. You’ll gain exposure to intelligent systems that power critical facilities - building skills that shape safer, smarter, and more sustainable operations.What We Can Offer YouInspire and innovate with us; Join ITI Group, a place where you can shine! Find out more about what we can offer you by visiting our careers page on the ITI Group Website.BenefitsAt ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per yearFlexible start and finish times, including flexi-FridaysCompetitive Employee Referral Award SchemePrivate Medical InsuranceLife AssurancePensionPayment of professional membership feesHealthy Extras - Employee Assistance Programme, access to a practising GP, Confidential AdviceEnhanced family friendly policiesITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.Please note: to help our interviewers stay fully engaged in the conversation, we use an AI note taker during first-round interviews. It will join the meeting to create a transcript, which is used only to support the hiring process.First name *Last name *Email *Phone number *Address *Are you able to evidence your Right to Work in the UK? * Yes NoWhat are your salary expectations? *Will you be able to reliably commute or relocate to the location for this job? * Yes NoWhere did you hear about us? * LinkedIn Website Indeed Google Search Glassdoor YouTube Instagram Friend/Family Recommendation Industry Event Current Employee Careers Fair OtherHow many years of document control experience do you have? *Do you have experience in document control within a regulated or project-based environment? * Yes NoClick to upload "CV *" or drag it here1 file selected%FILES_COUNT% files selectedClick to upload "Cover Letter (optional)" or drag it here1 file selected%FILES_COUNT% files selectedClick to upload "Video Application (optional)" or drag it here1 file selected%FILES_COUNT% files selectedI agree to Terms & ConditionsI agree for my personal data to be used for this position only. 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