Project Administrator
Company Description:
Vertical Developments is a joint venture between VYV Grupo Inmobiliario, a leading development, construction, and sales & marketing conglomerate in Peru with over 35 years in business, and Location3 Investments, a U.S.-based real estate private equity firm founded in 2008. The partnership combines deep regional development expertise with institutional investment capabilities, focusing primarily on residential real estate projects. Vertical Developments leverages the strengths of both organizations to deliver high-quality, market-focused developments. Team members join a collaborative environment that blends international experience with local market insight.
Role Description:
The Project Administrator is a full-time, on-site role based in Miami, FL. This position supports project managers and leadership by coordinating schedules, maintaining project documentation, and tracking milestones and deliverables. Daily responsibilities include organizing meetings, preparing reports, handling project-related correspondence, and updating internal systems and trackers. The Project Administrator will liaise with internal teams, external partners, and vendors to ensure timely information flow and assist with budgeting, invoicing, and basic contract administration. The role also involves maintaining organized digital and physical files, monitoring project timelines, and proactively identifying administrative issues that could impact project execution.
Qualifications:
Strong project coordination and administrative skills, including scheduling, document management, and task tracking.
Proficiency with productivity tools and software (e.g., MS Office Suite, project management platforms, shared drives).Solid organizational and time-management abilities, with attention to detail and accuracy in documentation and reporting.
Effective written and verbal communication skills for working with internal teams, clients, and vendors.
Basic understanding of real estate or construction project processes is beneficial.
Ability to work on-site in Miami, FL, collaborate with diverse stakeholders, and manage multiple priorities.
Associate or bachelor’s degree in business, administration, or a related field, or equivalent relevant experience.
Experience in project administration, office management, or operations support in a professional environment is a plus.