Executive Assistant

Professional Search Group (PSG) is seeking an Sr. Administrative Assistant/ Executive Assistant to join their clients team! The Sr. Administrative Assistant/ Executive Assistant is a hybrid role responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives. This Sr. Administrative Assistant/ Executive Assistant position operates at the intersection of business operations and brand development, supporting senior leadership while enhancing the companys visual identity and market presence.Approximately 50% of this role is dedicated to executive administrative support and operations coordination, and 50% to marketing, graphic design, and content development.This Sr. Administrative Assistant/ Executive Assistant role is ideal for a highly organized, creative professional who thrives in a fast-paced, global environment and can seamlessly shift between strategic support and hands-on execution.Key ResponsibilitiesExecutive Support & Operations (50%)Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reportsManage complex calendars, coordinate meetings, and optimize scheduling for efficiencyArrange and oversee domestic and international travel, including itineraries, accommodations, and logisticsMaintain action trackers and ensure timely follow-up on key initiatives and deliverablesCoordinate communication and deliverables between leadership, internal teams, and external partnersLiaise with third-party vendors, suppliers, and service providers to ensure timely execution and quality outcomesSupport cross-functional projects, business development activities, and operational initiativesCoordinate tradeshows and events, including logistics, travel, and vendor managementMarketing & Creative (50%)Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content)Develop and publish marketing content, including articles, newsletters, and corporate communicationsManage and grow the companys LinkedIn presence, including content strategy, posting, and engagementCollaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visualsPlan and oversee photo and video production, including coordination with external creative vendorsSupport tradeshows and events through creation of branding, booth design, and promotional materialsMonitor and analyze marketing performance metrics and recommend improvementsMaintain organized libraries of marketing assets, templates, and brand guidelinesQualifications & SkillsProven experience supporting senior executives and/or leadership teamsStrong background in graphic design and digital marketingAdvanced proficiency in Microsoft Office (PowerPoint, Word, Excel)Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign)Experience managing social media platforms, especially LinkedInStrong understanding of branding, layout, typography, and visual storytellingExceptional organizational skills with the ability to manage multiple prioritiesHigh attention to detail and commitment to qualityExcellent written and verbal communication skillsAbility to work independently and adapt in a fast-paced, deadline-driven environmentExperience in B2B, manufacturing, aerospace, or technical industries preferredMandarin and/or Spanish language skills are a plusApply for this amazing opportunity today!Donovan ArandaDivision Managerdonovan.aranda@us-psg.com