Senior Program Coordinator

Job description *Position: Senior Program Coordinator* *Location: 765 Commonwealth Ave, Boston, MA 02215* *Work Arrangement: 100% On-Site* *Duration: 3+ Month Contract with Potential Extension* *Schedule: Monday–Friday | 40 Hours per Week* *Position Overview* We are seeking a highly organized and detail-oriented Senior Program Coordinator to provide comprehensive administrative and operational support to faculty members within a law school environment. The Senior Program Coordinator will support faculty teaching, research, scholarship, administrative responsibilities, and external professional activities while ensuring the smooth and efficient operation of day-to-day academic activities.The ideal candidate will have strong organizational, communication, scheduling, document management, and event coordination skills, along with the ability to manage multiple priorities in a fast-paced academic environment. *Key Responsibilities* * Provide high-level administrative and organizational support to assigned faculty members. * Support faculty activities related to teaching, research, scholarship, and professional engagements. * Manage faculty calendars, appointments, meetings, and scheduling requirements. * Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics. * Prepare and process travel reimbursements and expense documentation in accordance with institutional policies. * Support semester start and end activities, ensuring faculty and course-related administrative needs are completed accurately and on time. * Create, update, and maintain Blackboard course websites, including uploading and organizing course materials as needed. * Assist with printing, organizing, and distributing exams while maintaining confidentiality and accuracy. * Draft, format, edit, and proofread basic correspondence, reports, presentations, and other faculty documents. * Create and maintain spreadsheets, surveys, tracking documents, and administrative records. * Assist with planning and coordinating academic events, workshops, symposia, lectures, and other programs. * Coordinate logistics for guest speakers, including scheduling, communication, travel arrangements, accommodations, and event-day support. * Assist with meeting preparation, including scheduling, agendas, materials, room arrangements, and follow-up. * Maintain organized electronic and physical files and records. * Handle confidential faculty, student, academic, and administrative information with professionalism and discretion. * Monitor deadlines and follow up on outstanding administrative tasks to ensure timely completion. * Provide administrative support for special projects and other duties as assigned. * Collaborate effectively with faculty, staff, students, speakers, vendors, and other internal and external stakeholders. *Required Qualifications* * Bachelor’s degree preferred, or equivalent combination of education and relevant administrative experience. * 3+ years of administrative, program coordination, academic administration, or related professional experience preferred. * Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. * Excellent written and verbal communication skills. * Strong attention to detail and accuracy. * Demonstrated experience with calendar management, scheduling, document preparation, and administrative coordination. * Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. * Ability to create, edit, format, and proofread professional documents and correspondence. * Comfortable working with web-based platforms and course management systems, including Blackboard or similar systems. * Ability to coordinate events, workshops, meetings, and guest speaker engagements. * Strong customer service and interpersonal skills. * Ability to work independently while also collaborating effectively with faculty and administrative teams. * Ability to handle confidential information with discretion and professionalism. *Preferred Qualifications* * Previous experience working in a college, university, law school, or other academic environment. * Experience supporting faculty, academic departments, or professional programs. * Experience with Blackboard or other Learning Management Systems (LMS). * Experience coordinating faculty or executive travel and expense reimbursements. * Experience supporting semester start/end processes, course administration, and examination logistics. * Experience coordinating academic conferences, workshops, symposia, lectures, or guest speakers. Experience 3+ years of administrative or program coordination experience Faculty or academic administrative support Calendar and scheduling management Travel arrangements and expense/reimbursement processing Semester start/end support Blackboard or other LMS/course website management Exam preparation, printing, and distribution Event planning and coordination Guest speaker coordination Document creation, editing, and proofreading Microsoft Office, especially Word, Excel, Outlook, and PowerPoint Managing multiple priorities and confidential information NIT01 Pay: $25.00 - $32.00 per hour Application Question(s): * How many years of administrative or program coordination experience do you have, and can you describe your most relevant experience? * Have you supported faculty, professors, academic departments, or university/law school programs? If yes, please explain. * Do you have experience managing calendars, scheduling meetings, and coordinating multiple appointments or commitments? * Have you managed travel arrangements and travel expense reimbursements? Please describe your experience. * Do you have experience with Blackboard or another Learning Management System (LMS)? What specific tasks did you perform? * Have you supported semester start/end activities, including course setup, course website maintenance, or exam preparation/printing? * Do you have experience coordinating workshops, symposia, conferences, lectures, or other academic/professional events? * Have you coordinated guest speakers, including scheduling, communication, travel, accommodations, or event logistics? * How comfortable are you creating, editing, formatting, and proofreading correspondence, reports, spreadsheets, surveys, and other professional documents? * Which Microsoft Office applications do you use regularly? Please rate your proficiency with Word, Excel, Outlook, and PowerPoint. * This position requires handling multiple faculty requests and deadlines simultaneously. Can you give an example of how you prioritize competing tasks? * Have you handled confidential or sensitive information in an academic, legal, healthcare, or professional environment? Experience: * administrative or program coordination: 3 years (Required) * Faculty or academic administrative support: 1 year (Required) * Event planning and coordination: 1 year (Preferred) Work Location: In person