HR Administrative Assistant #1796

HR Administrative AssistantDo you have the dedication and enthusiasm to support people in achieving their goals and advancing their lives?Join our Team!Employment OpportunityTitle: HR Administrative AssistantProgram: Administration, Geneva, NYShift Schedule: Monday - Friday 8:00am 4:00pmSalary: Salary pay range is min. $17.52 to a max. $22.82 per hr. based on education & experienceBenefits:3+ weeks of Personal Time Off (PTO), first year of employmentSick Time and Extended Illness Bank9 Paid Holidays and 1 Floating Holiday401(k) with Agency matchVoluntary Medical/ Dental/ VisionEmployer Funded Life InsuranceEmployee Assistance Program (EAP)Tuition AssistanceAgency OverviewLakeview Health Services is a premier partner throughout the Finger Lakes region, providing safe, affordable housing, support, and rehabilitative services to persons with mental illness as well as health care coordination services to individuals with chronic mental and physical health challenges. We are dedicated to helping individuals identify and achieve personally meaningful and measurable life goals, and to realize their full potential. Lakeview seeks to create an environment of learning and development that will lead to an engaged, motivated, and high performing team with a devotion and commitment to client service.Job SummaryWith the general supervision of the Managing Director of Human Resources, provides a variety of administrative, coordinating, and monitoring functions for the HR department. Provides support to the Managing Director of HR and Managing Director of Organizational & Talent Development. Assists with all HR, recruitment, hiring and training functions. Individual should strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff, and communities we serve by practicing safe, respectful communication as well as respecting individuals' boundaries and differences.General Job Functions:Follow all safety rules and regulations for self, consumers, and staff.Maintain a neat and welcoming environment within the office area.Prepare reports, memos, letters, spreadsheets, mailings, purchase orders, and other documents in support of HR staff.Proofread and edit a variety of documents.Conduct research and provide results as requested.Read and respond to email regularly throughout the day.Participate in staff meetings and required training.Any other duty as requested.Essential Job Duties:Performs a variety of clerical and administrative tasks within Human Resources, to include: clerical-filing; complete monthly billings; mailings; data-entry; and schedule events, programs and activitiesAssist with personnel policies and procedures revisions to ensure that pay practices and personnel policies and procedures comply with State and Federal laws and regulationsAssist with the day-to-day efficient operation of the Human Resources officeUpdates employment, benefit records, and Human Resource Information SystemAct as resource for employees regarding general benefit informationPrepare required reports and filings and submit to Managing Director for review and final submissionOrder and distribute required labor postersAssist with medical leave of absences, benefit administration, general correspondence, etc.Maintain professional and technical knowledge by attending educational workshops, reviewing professional publicationsTrack the Evaluation and Performance Improvement Plan program(s) to ensure effectiveness and follow through on required timelinesTrack timely completion and submission of New Hire Orientation ChecklistsMaintain position on Human Resource Advisory Group (HRAG) committeeMaintain personnel and health files, both electronically and on paper, audit annuallyRespond to New York State Unemployment and Social Security Information requests as neededComplete employment verification requestsAssist with the development and administration of procedures and guidelines to support the workforce of the AgencyAssist with planning corporate events and serving on internal committees as neededAssists in all staff surveysProvide backup to the Recruitment Specialist as neededSupports Human Resources Department with special assignments and other duties as assigned.Additional HR Job Duties:Conduct New Hire Orientation meetingsMaintain the formal Internship Program for Lakeview to include conducting orientations for new interns and serving as a point of contactUpdate AWARDS system with staff changes as neededInput training and medical information into appropriate databaseAssist with the planning, organizing and set-up of training as neededCoordinate the annual United Way campaignEducation/Experience:Minimum of a High School Diploma or GED with at least three years of relevant experience, or an associate's degree and at least one year of relevant experience.Knowledge:Working knowledge of computer programs (Microsoft Word, Excel, PowerPoint, Publisher, Outlook, etc.) and general clerical knowledge is required. Experience with ADP. Should have a basic understanding of NYS and Federal Labor Laws.Skills and Abilities:Must be able to manage several tasks simultaneously and with frequent interruptions; ensure proper documentation of records is maintained through consistent follow-up; meet deadlines while ensuring the accuracy of reports and calculations; to communicate clearly and effectively with a diverse population; recognize and maintain appropriate confidentiality of clients, staff and work materials; demonstrate knowledge and application of EEOC, state and federal laws and guidelines as applicable to the duties of the position; maintain a professional demeanor at all times.