Administrative Assistant I

Position Overview The Administrative Assistant I provides administrative and clerical support to ensure efficient office operations. This position performs routine tasks, assists staff and visitors, and maintains organized and accurate records. The role requires strong attention to detail, the ability to manage multiple priorities, and proficiency with Microsoft Office applications. Starting Salary Range: $21.45 - $24.66/hour, based on experience Status: Full-time, Non-Exempt Benefits: Details can be found on the Town website at https://townoflaplata.org/35/Employment ADA Statement The Town of La Plata is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities. Individuals who may need accommodations in the application or hiring process are encouraged to contact the Human Resources Department (hrdept@townoflaplata.org). Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act. Essential Functions The following duties are considered essential and are fundamental to the successful performance of this position:Provide general administrative support, including filing, copying, scanning, and data entryPrepare and edit correspondence, reports, presentations, and other documentsAnswer and route phone calls; greet and assist visitorsMaintain and update electronic and physical recordsSchedule meetings, appointments, and conference roomsProcess incoming and outgoing mail and packagesTrack and maintain office supplies; place orders as neededAssist with the preparation and organization of departmental materialsEnsure accuracy and completeness of documents, forms, and records Other Duties and Responsibilities The following duties are considered secondary to the position's core functions but are necessary to support departmental objectives:Assist with basic budgeting or invoice processing tasks as directedSupport staff with special projects and event coordinationProvide backup coverage for other administrative staff as neededPerform other related duties as assigned Requirements Education & ExperienceHigh school diploma or equivalentProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Ability to maintain confidentiality and handle sensitive information Preferred candidate will have: Prior experience working in municipal government or a law enforcement agencyExperience using artificial intelligence (AI) software (e.g., ChatGPT, CoPilot, Google Gemini, Meta AI, Perplexity AI, etc.)Familiarity with databases, case management systems, or government administrative software Salary Description Starting Range $21.45 - $24.66 / hour