Executive Assistant

Firm Overview: Wadsworth Family Office ("WFO") sets out to build world-class teams and partnerships that create and preserve wealth through disciplined investment strategies. In addition to its own investment portfolio, Wadsworth currently owns and manages or co-manages Wadsworth Development Group (an intermountain commercial real estate platform), Alpha Development Group (an intermountain multi-family development platform), SLC Global Logistics Center (a +3,000-acre/50M-SF industrial mega-site in the northwest quadrant of SLC), and Roots Management Group (currently the fifth-largest manufactured housing platform in the nation). Business Unit Overview: Wadsworth Development Group (WDG) is a vertically integrated real estate investment and development firm that creates and preserves value through disciplined real estate investment strategies. WDG provides real estate investment, development, and management services across four major product types (i.e. industrial, office, retail, and hospitality) throughout the intermountain west for a wide range of clients and partners. WDG is dedicated to maintaining the highest standards of conduct in doing business as well as applying conservative investment management principles. With an unwavering commitment to excellence and integrity, WDG continues to create value for all its partners. www.wadsdev.com Job Title: Executive Assistant FLSA Status: Non-Exempt Job Description: The Executive Assistant will be an integral part of Wadsworth Development Group's corporate operations team at its headquarters in Draper. In general, this role supports executive leadership and ensures the efficient day-to-day operation of the office through a combination of executive support, office management, and cross-department coordination. The position regularly interfaces with internal departments, external vendors, tenants, and business partners, while helping maintain a professional and organized office environment. This is a high-volume administrative role with strong operational integration across the organization. Primary Responsibilities:Provide high-level executive administrative support to the CEO and COO, ensuring seamless daily operations. Manage complex calendars, schedule and coordinate meetings, arrange travel, and prepare detailed itineraries. Prepare, reconcile, and submit monthly expense reports for executive leadership and other staff as needed. Serve as the primary front-office point of contact, managing incoming calls and professionally greeting clients and visitors. Prepare agendas, coordinate materials, and document and distribute meeting minutes for staff and leadership meetings. Process, sort, and distribute incoming mail; coordinate outgoing packages and shipments. Oversee day-to-day office operations, including supply inventory, equipment maintenance, and vendor relationships. Establish, manage, and monitor budgets for designated operating categories, including office supplies, kitchen supplies, and other recurring expenses, ensuring cost-effective purchasing and adherence to company spending guidelines. Submit, monitor, and track IT service requests to resolution. Administer and maintain the company mobile device program, including upgrades, replacements, and account oversight. Support new-hire onboarding by coordinating logistics, materials, workspace setup, and cross-departmental communication. Plan and execute company events, celebrations, and internal gatherings. Maintain and update the company website with current content and information. Create and publish internal announcements and external social media content in alignment with company communication standards. Qualifications/Skills: Education: Bachelor's degree preferred Experience: 3–5 years of administrative support experience Advanced Microsoft Office ProficiencyConfidence & Executive Presence: Comfortable operating in a high-visibility role, confidently engaging with internal and external stakeholders, asking clarifying questions, and providing thoughtful, professional feedback when needed. Exceptional Organization & Time-Management: Ability to manage multiple priorities, deadlines, and requests in a fast-paced environment while maintaining accuracy and attention to detail. Professional Written & Verbal Communication: Strong grammar, editing, and business writing skills; able to communicate clearly and professionally with internal staff, executive leadership, clients, and external partners. Meeting & Event Planning: Skilled in planning and coordinating meetings, preparing agendas, managing logistics, documenting minutes, and executing internal and external events. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and maintain strict confidentiality at all times. Tech-Savvy & Adaptable to New Software: Quick to learn new systems and tools, with ability to troubleshoot minor issues and support the use of collaboration platforms, cloud-based applications, and digital communication tools. Proactive Thinking & Anticipation of Needs: Ability to stay several steps ahead, anticipate issues before they arise, solve problems independently, and support executive readiness with minimal direction. Project Coordination: Capable of supporting cross-departmental initiatives, tracking progress, managing timelines, and assisting with deliverables. Relationship Building & Professional Presence: Ability to build positive working relationships with employees, clients, vendors, and community partners while representing executive leadership with professionalism and composure. Attention to Detail & Accuracy: Consistently produces high-quality work, double-checks details, and maintains accuracy across documents, schedules, communications, and data. Problem-Solving & Resourcefulness: Approaches challenges with a solutions-focused mindset, adapts quickly to changing circumstances, and identifies opportunities to streamline processes or remove obstacles. Financial & Budget Awareness: Supports budget tracking for designated operational categories such as office and kitchen supplies; ensures cost-effective purchasing decisions and adherence to spending guidelines Compensation:Base Salary Range: $55,000-$65,000 (depending on experience and education) Annual Performance Bonus Medical, dental, vision (with company funded HSA account), plus optional disability and life insurance 401k (with contribution matching) TMIP (employee fund ownership of company real estate projects) Paid holidays and paid time off (including vacation time, personal time, and sick time) Tuition reimbursement Other:This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job and instead is intended to reflect only general details necessary to describe the anticipated functions of the Executive Assistant's primary role with WDG. Actual compensation packages are determined by various factors unique to each candidate, including but not limited to skill set, depth of experience, certifications, and performance during the interview process. A background check, and drug screen are required for employment.