Executive Assistant (Legal)

Legal & Executive AssistantPosition Overview:Emery Oleochemicals is seeking a Legal & Executive Assistant to support the General Counsel, C-Suite leadership team, and broader corporate team. This role combines legal coordination, executive support, and corporate office operations, with a focus on corporate governance activities, leadership meetings, and executive prioritiesThis position reports directly to the General Counsel.Key Responsibilities:Legal Coordination & Governance SupportSupport the General Counsel with legal tasks and coordinationAssist in preparation, formatting, and organization of contracts and corporate documentsCompile and organize materials for Board of Directors meetings and governance activitiesMaintain legal and corporate records, files, and document tracking systemsCoordinate with internal stakeholders and external counsel on document flow and logisticsSupport compliance documentation and internal governance processesExecutive & C-Suite SupportProvide administrative support to the General Counsel, C-Suite leadership team, and broader corporate teamManage complex calendars, meetings, and leadership cadences across functions and time zonesCoordinate executive meetings, including agendas, materials, and follow-upsPrepare and format presentations, reports, and supporting materials based on leadership inputTrack action items and ensure timely follow-up with stakeholdersCoordinate domestic and international travel, including itineraries and expense reportingMaintain confidentiality of sensitive business and personnel mattersCorporate Office CoordinationSupport day-to-day coordination of the corporate office environmentManage meeting logistics including conference rooms, catering, and executive eventsCoordinate office vendors, supplies, and general administrative needsAssist with onboarding logistics for corporate employeesSupport company events and leadership meetings as neededQualifications:Associate's or Bachelor's degree preferred (Business, Communications, or related field)Minimum of 5+ years of experience in an Executive Assistant or similar administrative roleExperience supporting senior leadership required; C-Suite exposure preferredPrior exposure to legal or corporate governance environments is a plus (not required as a legal professional)Experience in manufacturing, chemical, or industrial environments preferredPreferred Skills:Strong organizational and time management skillsAdvanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Ability to manage multiple priorities and shifting deadlinesStrong written and verbal communication skillsHigh level of discretion and professionalismWorking Conditions:Primarily office-based within a corporate environmentRegular interaction with executive leadership and corporate functionsOccasional support for company events and leadership activities