HR Coordinator

Position SummaryThe HR Coordinator supports a high-volume onboarding function within a fast-paced staffing and contingent workforce environment. This role is responsible for generating offer letters, coordinating onboarding, and ensuring timely completion of all pre-employment requirements across multiple clients.This position requires prior experience working internally for a staffing agency in an HR, onboarding, or coordination capacity (not as a contractor placed by a staffing agency). This role partners closely with internal recruiters to support a smooth onboarding experience. The position also supports ongoing contractor care for a subset of employees, providing check-ins, answering questions, and assisting throughout the assignment lifecycle.This is a high-volume, process-driven role focused on onboarding execution and operational support.Position ResponsibilitiesManage full-cycle onboarding from offer through start date in a high-volume staffing environment Generate and send offer letters and client-specific documentation via Bullhorn Initiate and manage background checks through vendors including ScoutLogic, HireRight, and Checkr.Create employee profiles in Paylocity and distribute onboarding documents (I-9, W-4, direct deposit, handbook, etc.) Coordinate and conduct remote I-9 verification calls via video; manage scheduling and ensure compliance Track onboarding progress and provide proactive status updates to recruiters and internal stakeholders Support candidates and contractors by answering questions and resolving issues related to onboarding, payroll, benefits, and assignment logistics Manage onboarding requirements across multiple clients, ensuring compliance with varying processes and documentation standards Conduct periodic check-ins with contractors, monitor assignment timelines, and communicate updates or changes as needed Support offboarding, including processing terminations and ensuring a smooth end-of-assignment experience Maintain accurate employee data within HR systems and support additional HR administrative tasks as needed Effectively manage workload during both low and high-volume periodsRequired Skills/AbilitiesStrong communication and customer service skills High attention to detail, particularly with compliance-related documentation Strong organizational and time management skills with the ability to manage multiple workflows and client-specific requirements with accuracyAbility to operate effectively in a fast-paced, high-volume environment with shifting priorities Comfortable conducting frequent video calls with candidates Proven ability to manage onboarding across multiple clients with varying requirementsPreferred: Hands-on experience with Bullhorn, Paylocity, and background check vendors such as ScoutLogic and HireRightEducation and ExperienceBachelor’s degree in Human Resources, Business, or related field, or equivalent experienceMinimum of 3 years of experience supporting onboarding while working internally at a staffing agency (required)Experience must be from an internal HR/operations perspective, not as a contractor placed by a staffing agencyExperience supporting multiple clients with varying onboarding requirementsDirect experience with onboarding, background checks, I-9 verification, and offboarding processes strongly preferredCompensationBase salary range: $70,000 – $85,000 + bonus, depending on experience and location LocationThis is a fully remote position Candidates must be based in the Pacific or Mountain Time Zone to support business operationsAdditional RequirementsAbility to travel for occasional company events (approximately once per year) Upcoming event scheduled for October 20–23 in Seattle