Business Operations Paraprofessional

Business Operations ParaprofessionalPosting Number - S15090PWorking Title - Business Operations ParaprofessionalDepartment - CAES-Ag Leadership, Ed & CommAbout the University of Georgia - Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.Position Summary - This position is supervised by the CAES Business Support Leader ALEC/ADS and will interact daily with faculty, staff, and students. This position is responsible for accounting, payroll, and other financial or related functions to ensure the financial integrity of the department. This position is responsible for ensuring that accounting and payroll transactions are handled in a timely and accurate manner and that all transactions are processed according to UGA and State of Georgia policies and procedures. The incumbent will work independently and efficiently.Knowledge, Skills, Abilities and/or Competencies - Knowledge of UGA systems Knowledge of general office equipment Strong organizational and time management skills Excellent written and verbal communication as well as interpersonal skills Team-player with a positive attitudeDuties/Responsibilities - Financial: Process payment requests, AP journal vouchers, GL journals, and process grant sub award payment requests for the department, ensuring accuracy and compliance. Oversee faculty and staff purchasing in UGAmart, ensuring expenditures follow UGA policies and procedures; proactively identify and resolve purchasing issues and communicate with vendors regarding orders in progress. Monitor and maintain purchasing activity by performing periodic cleanup of outstanding POs and submitting invoices through UGAmart in a timely manner. Serve as departmental P-Card holder for authorized business purchases, ensuring proper use and accurate monthly reconciliation; reviewing transactions and ensuring documentation is complete and compliant.Percentage of time - 70Duties/Responsibilities - Human Resources: Prepare and process payroll and leave requests for bi-weekly and monthly employees, ensuring accuracy and timely submission to meet HR/Payroll deadlines. Coordinate payroll funding transactions for students and staff, ensuring proper allocation of resources. Process EDRs as needed, coordinating with the Business Support Leader to ensure alignment with departmental proceduresPercentage of time - 15Duties/Responsibilities - Administrative: Provide administrative and financial oversight for departmental conferences, seminars, and events, taking initiative to ensure smooth execution Coordinate systems, access requests, and introduce departmental processes and procedures during onboarding for new students, ensuring a smooth and consistent transition Serve as backup to the Business Support Leader and other miscellaneous duties as assignedPercentage of time - 15Contact InformationRecruitment ContactRecruitment Contact Name - Olga MangunoRecruitment Contact Email - Olga.Manguno@uga.eduRecruitment Contact PhoneApplicant DocumentsRequired DocumentsResume/CVCover LetterList of References with Contact InformationOptional Documents