Vendor Claim Specialist

About M&DFor the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world's leading OEMs and manufacturers.Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.Our strong remanufacturing roots combined with our 41+ branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry - no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME.Position SummaryThe Vendor Claim Specialist is responsible for processing and reconciling vendor credits related to core and warranty returns. This role reviews claim documentation, resolves discrepancies, and works with vendors and internal teams to ensure credits are received and applied accurately and on time.Key ResponsibilitiesPost and reconcile vendor credit memos related to core and warranty returnsReview M&D shipment claim documentation and accurately match supporting reference details to vendor credit memosApply credits correctly within the accounting system to ensure accurate financial recordsIdentify and understand relationships between M&D part numbers and vendor part numbers (including discrepancies between numbering systems)Research and resolve credit discrepancies by reviewing claim history, shipping documentation, and vendor communicationsMonitor and manage open core and warranty claims to ensure timely credit recoveryProactively follow up with vendors to secure outstanding credits and maintain current claim statusMaintain organized records of claims, credits, and supporting documentationCommunicate professionally with vendors to build and maintain strong working relationshipsCollaborate with internal departments (warehouse, purchasing, customer service, accounting) to gather necessary claim detailsPerform other duties as assigned by managementMinimum Qualifications (Knowledge, Skills, And Abilities)Strong attention to detail and accuracy in data entry and reconciliationAbility to analyze documentation and match information across multiple sourcesComfortable working with part numbers, data manipulation for cross-references, and vendor documentationStrong organizational and follow-up skillsEffective written and verbal communication skillsAbility to manage multiple claims and deadlines simultaneouslyAccounting or bookkeeping experience preferredExperience in distribution, parts, or automotive industry a plusSuccessful completion of pre-employment background and drug screeningFosters good coworker citizenship and contributes to a positive work environmentPhysical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.Prolonged periods sitting at desk.Prolonged periods sitting of working on a computer.Ability to lift, move, and carry objects to 15 lbs.NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation,