Accounts Payable Specialist

Finance Clerk The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD's approach to the reinvention of public education and holds our community accountable for the success of Cleveland's schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results. The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district's Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective. Our Vision for Learning in a Post-Pandemic World: In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment. Location: Administration or As Assigned Reports to: Director, Procure-to-Pay FLSA Status: Non-Exempt Union: SEIU 1199 Weekly Hours: 38.75 Compensation: $ 36,007.98 - $ 69,354.94 Internal applicants must submit a current rsum as part of the application process. Provides analysis, problem resolution, timely and accurate processing of district expenditures utilizing OnBase and FMS for checks, ACH, and Mastercard processing, including 1099 analysis/reporting and OnBase/FMS training. Responsibilities: Processes all district expenditures, including purchase orders, direct payments, and employee reimbursements, while maintaining vendor confidentiality Works with outside and district personnel for analysis and problem-solving Works under tight deadlines and handles multiple, detail-oriented tasks Works independently and remains self-motivated with minimal direct supervision Assists with vendor inquiries Performs special projects for Accounts Payable while working closely with the Management Team Must have an understanding of problem analysis/resolution and workflow processing Audits, monitors, reviews incoming expenditures for accuracy and completeness, and evaluates all 1099 processes, ensuring all data is accurate and reported to the vendors and the IRS on a timely basis, meeting all district, federal, and state rules and regulations The ability to work with district personnel and assist in the explanation of purchase order receiving, problem solving, and general system training to ensure accurate and timely processing of all district expenditures, and participate in the Vendor Service Unit as defined by Accounts Payable Management Must be willing to work in a hands-on environment, including sorting, prepping, and batching invoices for internal processing to ensure accurate, timely, and complete invoice packages Working with the finance management team on the movement for an up-front automated accounts payable system, OnBase/FMS, maintaining efficiency and accuracy of the district payment process, including vendor requests, Resolution Tracking, and Approval Knowledge and experience or an understanding of electronic processing and workflows, with the ability for accurate, timely problem analysis and resolution while utilizing OnBase/FMS for district payments Must understand the concepts of automated processing as it relates to ACH and internal workflows Liaison between the Accounts Payable Division and the district Capital Projects/Facilities Area and Food Service Divisions to ensure timely and accurate payment processing, interfacing with FMS and OnBase Other duties, responsibilities, and requests as assigned by the Finance/Accounts Payable Management Team Qualifications: High School Diploma or GED required, Associate's Degree or higher preferred Three years of Accounts Payable experience or equivalent educational experience Data entry and administrative support experience Strong analytical, organizational, and multitasking skills with a commitment to accuracy Working knowledge of MS Office Suite Excellent written and oral skills Working Conditions/Physical Demands: The characteristics listed below are representative of the work environment typically encountered by an individual performing the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties. Expected to move, walk, and stand consistently in an office environment and occasionally lift up to 15 pounds While performing the duties of this job, the employee is regularly required to stand, walk, and sit; use hands to finger, handle, or feel; and reach with hands and arms The employee is frequently required to talk and/or hear. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus While performing the duties of this job, the employee is exposed to a normal office environment Local travel may be required for training/meetings To Apply: Please submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen. EEO Statement: We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.