Integrated Power Services Careers - Administrative Assistant

We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrives in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed. At IPS, we compete in the Major leagues, where innovation, curiosity, and adaptability are crucial to our sales approach. We seek teammates who combine strong technical acumen with a deep understanding of our customers, disciplined execution, and strategic thinking. Time management, effective communication, and a 'buyer first' mindset are essential. We encourage our team members to continuously seek knowledge, ask probing questions, and challenge conventional thinking to uncover innovative solutions that set us apart from the competition. Responsibilities & Expectations: We are seeking a Customer Service Rep to assist our Service Center in providing efficient customer service for incoming orders and related paperwork and managing various customer and sales-related tasks, including order processing and handling complaints. Responsibilities may include Provide customer service for timely and cost-effective completion of all customer service-related paperwork of incoming orders through involving. Act as a technical resource to address and resolve inquires and problems Responsible for order taking, processing, investigation and resolution of customer complaints and coordination of customer service objectives with shop operations. Provide customer and sales correspondence, the tracing of shipments, order processing customer credits and inventories. Reviews technical requirements of incoming purchase orders and translates into instructions on work plans and internal order documents. Prepares internal material requisition for purchase of materials and services related to order completion. Complete special price quotations and bids from sales personnel. Work closely with customers to ensure satisfaction. Perform any administrative tasks assigned by Manager. Qualifications and Competencies Sharp analytical thinking and reasoning abilities Proficient with Microsoft Office Ability to analyze and interpret data and take appropriate action Must be extremely detail-oriented with sound problem-solving skills Ability to prioritize and maintain high degree of organization Excellent time management Ability to communicate technical data in a clear and concise manner Poses excellent written and verbal skills Prefer 5+ years of technical sales or customer service, or similar experience Experience in motor repair or related industry Experience interpreting and understanding profit and loss statements Who We Are At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations. When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit. Benefits Paid Time Off (PTO) 401KEmployer Match Tuition Reimbursement Program Medical, Dental and Vision plans Employee Assistance Program (EAP) Safety shoe & glasses reimbursement And more! IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively. LI-JR1