RECORDS AND DOCUMENTS COORDINATOR

UNCLASSIFIED POSITION IN THEDEPARTMENT OF REGISTRATION AND ELECTIONSTIME-LIMITED POSITION ENDING 12/29/2026Minimum QualificationsAssociate's Degree in Business or related field; supplemented by two years of experience in customer service, administrative or clerical work or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Specific License or Certification Required: Must possess and maintain a valid Georgia driver's license.Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.Purpose Of ClassificationThe purpose of this classification is to provide administrative and clerical support in the daily operation of an assigned department.Essential FunctionsThe following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.Performs customer service functions in person, by telephone, or by mail: provides information or assistance regarding department services, activities, forms, procedures, fees, or other issues; responds to routine questions and complaints; researches problems and initiates problem resolution; refers complaints/problems to appropriate personnel.Processes a variety of documentation associated with department operations within designated timeframes and per established procedures: receives, reviews, records, types, and/or distributes documentation, including contractor files, payment applications,notices to proceed, contract submittals, contractor performance reports, time sheets, work orders, certifications, transaction reports, production reports, contract renewals, accident/incident reports, overtime forms, flow reports, meeting minutes, vehicle emission reports, insurance reports, permits, and other documents; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records; submits or forwards documentation to appropriate personnel.Maintains file system of various files/records: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.Distributes documentation between department/staff members and internal/external individuals/agencies: operates fax machine to send/receive documentation; distributes/delivers incoming faxes, mail, or other documentation; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations: summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records,electronic data sources, Internet sites, hardcopy materials, or other sources as needed.Operates or uses various equipment and supplies in order to complete work assignments: operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.Additional FunctionsPerforms other related duties as required.Performance AptitudesData Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.01The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Please review all applications for accuracy and make all corrections before submittal because errors can result in not meeting the minimum qualifications. We do not accept additional information after your application has been received by the Department of Human Resources Management. Do you accept these conditions?YesNo02What is your highest level of education completed?High School Diploma or G.E.D. EquivalentSome CollegeAssociate DegreeBachelor DegreeMaster DegreeDoctoral DegreeNone of the Above03In what field of study related to this position do you possess an Associate's Degree, Bachelor's Degree, Master's Degree, Doctorate's Degree or have earned college credits?AccountingBusiness AdministrationEconomicsFinancePublic AdministrationNone of the Above04If you have received some college credits related to this position, but DID NOT receive your degree, how many college credits did you earn?0 - 29 Semester Hours30 - 59 Semester Hours60 - 89 Semester Hours90 -119 Semester Hours0 - 44 Quarter Hours45 - 89 Quarter Hours90 - 134 Quarter Hours135 - 179 Quarter HoursDoes not Apply05How many months/years of work experience do you have performing customer service, administrative or clerical work?0 to 5 months6 months less than 1 year1 year less than 2 years2 years less than 3 years3 years less than 4 years4 or more years06Do you currently possess a valid Driver's license from any State within the United States?YesNo07Do you have inventory and/or inventory management experience?YesNo08Please describe your inventory and/or inventory management experience including the number of years, the organization, and your duties. If none, please answer with N/A.09Do you have elections experience?YesNo10If yes to the previous, please describe your experience including the years, the organization, and your duties.11Please be advised that within this position mandatory overtime as well as working nights and weekends are required. Please advise of your acceptance.YesNo12Are you willing to work in a fast paced environment?YesNo13Are you able to manage multiple projects at once?YesNo Required Question