Executive Assistant

At CanTex Capital, we thrive on supporting the success and growth of our people. We’re currently seeking an Executive Assistant to play a key role in empowering our founding partners and supporting the vital functions of our business operations. The ideal candidate will be a proactive problem solver with exceptional communication skills, keen attention to detail, and a track record of working in dynamic office environments. This role requires someone who can work independently, adapt to changing priorities, and maintain confidentiality in a fast-paced, start-up atmosphere.ResponsibilitiesProvide comprehensive administrative support to the founding partners, assisting with business and personal matters.Manage complex scheduling for the partners, including coordinating meetings, handling calendar conflicts, and ensuring smooth appointment logistics.Organize and coordinate travel arrangements (accommodation, transportation, meals) for business and personal trips.Maintain professional relationships with key stakeholders, including investors, brokers, vendors, and other business contacts.Safeguard the confidentiality of all company-related information and maintain discretion in sensitive matters.Leverage AI tools (e.g. ChatGPT, Claude) to draft communications, summarize meetings, and streamline day-to-day administrative workflows.Identify opportunities to automate repetitive administrative processes (calendar coordination, document generation, reporting) using AI and software tools.Required skills and qualificationsA minimum of five years of experience in an executive administrative role, directly supporting C-level executives or partners.Proficiency in Microsoft Office Suite, Adobe Acrobat Pro (including editing PDFs), ChatGPT, Claude, and Box for file sharing and collaboration.Exceptional written and verbal communication skills.Strong organizational and time-management abilities, with experience managing multiple projects simultaneously.An ability to thrive in a fast-paced, ever-changing environment while maintaining high professionalism and fostering positive relationships with team members.A professional demeanor, both in appearance and interactions, is essential.Demonstrated ability to work independently, with a sense of urgency and accuracy, while adapting to changing priorities.Strong digital literacy with the ability to quickly learn and implement new software and automation tools.Comfort working with evolving technology in a fast-paced environment.