Facilities Coordinator
We are looking for someone reliable, interactive, and flexible to join our Wilton, Connecticut location as a Facilities Coordinator. Reporting to the Facilities Manager, you will be responsible for shipping and receiving duties as well as routine maintenance and janitorial upkeep of our Wilton office buildings.Please Note: This position is 100% on-site, Monday – Friday, 8:30am-5:30pmHow You'll Make an Impact:Shipping and ReceivingCoordinate receiving, shipping, handling, tracking, and storage of incoming and outgoing deliveries via FedEx, UPS, DHL, Amazon, USPS, etc.Maintain stock of shipping supplies for each carrierCreate and distribute shipping carrier call tagsManage claims for lost or damaged items; gather required documentation and photosEnsure timely shipment of all packages and communicate delays via email or TeamsKeep the Loading Dock area cleanPackage and ship equipment to remote staff as neededBuilding Maintenance/FacilitiesPerform basic janitorial tasks in the Wilton office and warehouse as requiredAssist with setup and cleanup for on‑site company eventsPerform facilities, shipping, and maintenance tasksPrepare workstations for new hires and properly clean out offices during off boardingInspect buildings for issues (e.g., roof leaks, ceiling tiles) and take initiative or report as neededMaintain towel supplies in locker roomsCreate labels for bike slots and locker assignmentsProvide backup to the Facilities Manager as requiredWhat You Bring to the Table:1–2 years of experience in facilities, maintenance, or shipping, or an equivalent combination of education and experienceAbility to multitask and remain detail‑oriented in a high‑volume shipping environmentExperience in domestic and international shipping, including invoices and basic customs knowledgeExcellent verbal and written communication skillsValid driver’s license and clean driving record, as driving may be requiredProficiency in Microsoft Word, Excel, and OutlookAvailability to work occasional overtime, weekends, or holidays based on business needsAbility to respond to alarm calls during the Facilities Manager’s absenceKnowledge of High Value Summary (HVS), batch shipment, or lithium battery shipping preferredPhysical requirements:Regular walking between the main office and warehouse 4–5 times dailyLift and move up to 70 lbs regularly; up to 100 lbs occasionallyReach, kneel, bend, and balance on stairs or laddersPush or pull dolly carts up to 100 lbs and pallet jacks up to 200–300 lbsPPE may be required for certain tasksReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.What we offer: Comprehensive Medical/Prescription/Dental/Vision plansGenerous Paid Time Off (PTO)Volunteer Time Off Life & Disability Insurance + Voluntary BenefitsFSA/HSA/Dependent Care401k + Company Match Great Discounts on Company Products Employee Wellness Incentive Program EAP Benefit Parental LeaveAccess to Group Home and Auto Insurance A Casual yet Professional Culture