Office and Facilities Coordinator

The Office Operations team of a leading global financial firm plays a central role in creating a high-quality workplace experience. This position supports day-to-day office operations with a focus on coordinating amenities, from restaurant services to white-glove wellness offerings, while partnering closely with teams across Events, HR, Recruiting, IT, and Executive Support.ResponsibilitiesAssist the Office Operations team in maintaining the office space in a clean and safe setting.Conducting daily walkthroughs to identify, escalate, and quickly resolve maintenance issues, conducting assigned maintenance checklists and safety walkthroughs on schedule.Coordinating service work such as janitorial, shredding, first aid kits, restaurant staff, pest control, and other existing vendor relationships.Utilizing project management software to create and update documentation, maintaining notes to a high standard, and sourcing additional detail from the reporter where required.Responding to employee customer service requests regarding the physical space and amenities.Supporting meeting services with event furniture setup and reset as needed.Supporting the desk arrangement workflow by setting up desks for new hires and internal visitors, and resetting desks after departures.Supporting Reception and physical security operations at the front desk by providing coverage for lunches and breaks; providing full coverage for absences and vacations.Assisting with monthly credit card, shipping, and lease statement reconciliations.Providing ad-hoc support for the wider Office Operations team and other collaborative efforts as a firm.Ideal Experience1+ years’ experience in a corporate office environment supporting 250 + employees.Strong customer service skills.Clear, professional written and verbal communication skills, comfortable communicating verbally and via written correspondence with all levels of the business (from service vendors to C-suite).Ability to quickly learn and use new technology; proficiency with Outlook is required, prior experience with Atlassian tools preferred.Ability to stand, lift to 50 lbs, stoop, bend, reach above your head, and climb a step stool.The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.