Executive Assistant/ Operations Coordinator (Founding Team)

Executive Assistant / Operations Coordinator (Founding Team)?? In-Person – Roselle, IL?? Full-Time$45,000 base salary +Equity participation Compensation review after next funding roundAbout CollarsCollars is a fast-growing startup transforming how blue-collar workers connect with employers. We officially launched in February 2026 and are already gaining traction with applicants, employers, and advertisers.We're building something big—and we're looking for someone who wants to be in the trenches with the founders as we scale.The RoleWe're hiring a highly organized, proactive, and detail-oriented operator to work directly with the CEO and CFO/COO.This is not a traditional assistant role.You will act as the central hub of execution, helping manage schedules, communications, projects, and day-to-day operations across the business.If you thrive in fast-paced environments, love bringing order to chaos, and want real exposure to how a startup is built—this role is for you.What You'll Do?? Calendar & Scheduling ManagementOwn and manage CEO & CFO calendars as a unified systemCoordinate meetings, calls, and prioritiesEliminate scheduling friction and protect leadership time?? Email & Communication TriageReview and organize inboxes dailyFlag priorities and draft responsesEnsure nothing important slips through?? Task & Project CoordinationMaintain a centralized task management system (ClickUp, Notion, etc.)Track key initiatives across:Investor updatesMarketing campaignsHiringPartnershipsFollow up relentlessly to keep things moving?? Travel, Events & LogisticsBook travel and manage itinerariesCoordinate meetings, job fairs, speaking engagments, and eventsHandle logistics so leadership can focus on execution?? Operations & Admin SupportOrganize documents, spreadsheets, and Canva filesAssist with reports, presentations, and investor materialsSupport cross-functional coordination between teamsWho You AreExtremely organized (you love systems, lists, and structure)Proactive—you don't wait to be told what to doCalm under pressure and able to juggle multiple prioritiesStrong communicator (written and verbal)Tech-comfortable (Google Workspace, Excel, Canva, etc.)Excited about startups and building something from the ground upBonus PointsExperience supporting executives or working in a startupFamiliarity with project management tools (ClickUp, Notion, Asana, or similar)Interest in operations, business, or entrepreneurshipWhy Join CollarsWork directly with the CEO & CFO/COOBe part of the founding team of a growing startupGain exposure to all aspects of building a companyTake on real responsibility from day oneReceive equity in the company and grow with usGrowth OpportunityThis role is designed to evolve into:?? Operations Manager?? Chief of Staff (long-term potential)We are looking for someone who wants to grow with the company—not just fill a role.How to ApplySend your resume and a short note on:?? Why this role excites you?? How you stay organized in chaotic environmentsIf you're looking for a standard 9–5 assistant job, this isn't it.If you want to be part of building something meaningful and fast-moving—we want to hear from you.Apply on LinkedIn