Event Program Manager

Job Description Description:POSITION SUMMARYWe are seeking a highly organized and strategic Event Program Manager to lead the project management, planning, and operational execution of corporate events that support Brand Partner engagement, leadership development, recognition programs, and business growth initiatives. This role is responsible for developing and managing detailed project plans, coordinating cross-functional deliverables, and ensuring seamless execution of large-scale conferences, incentive trips, leadership events, and virtual experiences.The ideal candidate is an experienced project manager with a strong background in event operations, timeline management, stakeholder coordination, and process execution within a fast-paced, high-volume environment.SUPERVISORY RESPONSIBILITIESThis position has no supervisory responsibilities for this role.Requirements:ESSENTIAL DUTIES AND RESPONSIBILITIESProject Management & Event PlanningLead project management for corporate events from concept through execution and post-event evaluationDevelop and maintain comprehensive event project plans, timelines, workback schedules, and task tracking systemsDefine project milestones, dependencies, ownership, and deliverables across all event workstreamsManage multiple concurrent event projects while ensuring deadlines and business objectives are metFacilitate recurring project meetings, status updates, and cross-functional planning sessionsIdentify project risks, operational gaps, and resource constraints while implementing proactive solutionsCreate and maintain standardized event planning processes, templates, and documentationCross-Functional CoordinationServe as the central point of coordination between internal departments including sales, marketing, communications, compliance, training, operations, creative, and executive leadershipEnsure alignment of event deliverables, messaging, timelines, and approvals across teamsTrack action items and hold stakeholders accountable for project deadlines and deliverablesCoordinate executive presentations, recognition programs, and agenda managementVendor & Budget ManagementManage vendor relationships, contracts, timelines, and deliverables Track event budgets, forecasts, invoices, and reconciliation processesSupport sourcing and coordination of venues, agencies, production companies, and travel partnersMonitor project scope and expenses to ensure alignment with budget expectationsReporting & Continuous ImprovementMaintain detailed project documentation, event calendars, status reports, and post-event recapsAnalyze event performance, attendee feedback, and operational outcomes to identify improvement opportunitiesDevelop scalable systems and best practices to improve planning efficiency and execution consistencySupport leadership reporting with project updates, timelines, and key metricsQUALIFICATIONS AND EXPERIENCEEducation:Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business, or related field preferredExperience:5+ years of experience in event project management, corporate events, program management, or operations Strong experience building and managing detailed project plans and timelinesExperience leading cross-functional initiatives in deadline-driven environmentsExperience with event management platforms such as Cvent, InEvent, or Rain Focus preferredProject Management:Strong experience building and managing detailed project plans and timelinesProven ability to manage multiple complex projects simultaneouslyProficiency in project management tools such as Asana, Monday.com, Smartsheet, Airtable, Trello, or Microsoft ProjectInterpersonal Skills:Ability to interact with internal and external stakeholders, high emotional intelligence, confident and concise communicationTechnical Skills:Proficiency in Outlook, Excel, Work, and PowerPoint. Keys to SuccessBuilds highly organized and actionable event project plansMaintains clear communication across stakeholders and leadership teamsDrives accountability and keeps projects moving forward on scheduleExecutes complex events with operational excellence and attention to detailCreates scalable planning systems that improve team efficiency and event outcomesWork Environment & Physical DemandsTravel Requirements: Domestic and international travel up to 25%LifeWave will operate as an in-office organization, and all employees are required to work onsite in alignment with corporate policy. While performing the duties of this job, the employee is regularly required to work at a computer workstation and be mobile within the office. Occasional movement of up to 25 pounds may be required.LifeWave is committed to creating an inclusive workplace that values diversity and promotes equal opportunities for all. We embrace the principles of the Americans with Disabilities Act (ADA) and strive to provide reasonable accommodations to qualified individuals with disabilities.In our pursuit of building a diverse and talented team, we encourage candidates of all abilities to apply for positions at LifeWave. If you require accommodation during the application or interview process, please inform our HR department, and we will work with you to ensure your needs are met.