Lead Technical Project Coordinator

**This position is hybrid-based out of Long Beach, CA (4 days/week)**Position OverviewOur client is seeking a high-performing Lead Technical Project Coordinator to serve as the operational right hand to the Director of IT. This role focuses on structured execution, cross-functional communication, vendor oversight, and financial visibility across the IT portfolio, while driving process optimization and automation initiatives.Core ResponsibilitiesTranslate technical concepts into clear, concise business language for stakeholders.Build and formalize structured processes from high-level direction, including project intake, tracking frameworks, and scalable workflows.Create and maintain process workflows using tools such as Lucidchart to visualize and streamline operations.Collaborate closely with Project Managers and Business Analysts to ensure alignment across project scope, requirements, and execution.Oversee vendor-led implementations and enforce accountability to scope, timeline, and deliverables.Manage select internal IT initiatives hands-on, ensuring timely execution and quality outcomes.Maintain comprehensive project documentation, including status reports, meeting notes, and technical/business requirements.Track and manage follow-ups, action items, and dependencies across multiple workstreams.Maintain clear project plans with defined scope, risks, dependencies, and milestones.Track portfolio budgets, forecasts, and clearly explain financial variances to leadership.Identify opportunities to incorporate AI tools and automation to improve efficiency, reporting, and operational workflows.Organize and prioritize competing IT demands with minimal supervision in a fast-paced environment.Ideal Candidate Profile5 to 10 years of experience in IT project coordination, project management, or portfolio support roles.Strong PowerPoint and executive-level communication skills.Experience driving business application projects (ERP, Web Platforms, CRM).Experience supporting IT infrastructure initiatives (network remediation, MDM, legacy modernization).Proven experience collaborating with Project Managers and Business Analysts in cross-functional environments.Experience managing vendor-led projects and holding external partners accountable.Strong documentation skills with attention to detail and process clarity.Experience using tools like Lucidchart (or similar) for process mapping and workflow design.Exposure to AI tools and process automation initiatives is highly preferred.Financial literacy in project budgeting, forecasting, and variance analysis.Highly organized, self-directed, and confident operating in a lean, mid-market environment.What Success Looks LikeProjects are structured, documented, and highly visible across stakeholders.Process workflows are clearly defined, scalable, and continuously optimized.Vendors are tightly managed and consistently deliver on commitments.Business stakeholders receive clear, actionable communication.Portfolio financials are accurate, current, and easily explainable.Follow-ups, dependencies, and priorities are proactively managed.AI and automation are effectively leveraged to improve operational efficiency.