House Manager & Family Assistant (with childcare support)

Household Operations Manager & Family AssistantLocation: Harding Township, NJ 07935Employment Type: Full-time (40 hours/week, overtime eligible)Proposed Start Date: ASAPCompensation: $70,000 per year (W-2 employee)RequirementsMaintain a smoke-free environment.Reliable transportation required; mileage reimbursement will be provided at the standard IRS rate for errands conducted using your personal vehicle.CPR certification preferred.Comfortable using technology and familiar with communication and task management apps, such as WhatsApp.Ability to travel domestically and internationally, approximately 4 times per year for 1-2 weeks each trip (flight, lodging, meal expenses covered).Must have a valid passport and clean driving record.Willing to sign Non-Disclosure Agreement (NDA) and maintain the highest level of discretion and confidentiality at all times.Proposed Schedule: MondayFriday: 12:00 PM 7:00 PM; Saturday: 10:00 AM 5:00 PMAbout Our FamilyWe are a busy, professional family who values both our careers and our time together. Our jobs are fast-paced and demanding, requiring us to balance multiple responsibilities throughout the day. We need someone who can step in and seamlessly manage all aspects of our home life.We understand the importance of quality family time and strive to create an environment where we can unwind and connect at the end of each day. We are looking for someone who is not only a skilled house manager but also able to provide reliable care and support, helping us manage both family logistics and household operations. Additionally, we seek someone who can offer meaningful support in caring for our child, ensuring their needs are met with attention and care.We are seeking a reliable, proactive, and highly organized individual who can take the reins and handle everything from household tasks to family schedules. Our home is a place of both activity and calm, and we need someone who can manage the busy while allowing us to focus on our work and personal time. You will be an essential part of our family, taking care of the details so that we can focus on what matters most: our work and our time together.We believe in building strong, lasting relationships and are looking for someone who will integrate smoothly into our family, helping us navigate the day-to-day with professionalism, reliability, and a proactive mindset. If you are someone who takes pride in maintaining an organized environment, who anticipates needs before they arise, and who enjoys taking ownership of both household operations and family support, we would love to have you join us.Who You Are / What We're Looking ForYou are a self-sufficient, energetic, and detail-oriented person who thrives in a dynamic environment. You are someone who takes the initiative and requires little direction, as you manage tasks independently. You operate with a "one-step ahead" mentality, anticipating needs of the family and household who can step in and function as the household Chief Operating Officer.With excellent communication skills, you provide regular updates and ensure that the household functions smoothly. You are tech-savvy and comfortable using mobile apps (i.e. WhatsApp) for scheduling, communication, and task management.You are comfortable overseeing all aspects of household management, childcare, and vendor coordination while keeping everything in order. We seek someone with experience in house management and childcare, who is responsible, proactive, and able to handle a variety of tasks.Key ResponsibilitiesHousehold Organization & MaintenanceMaintain robust organization systems for household (closets, pantry, storage, etc.)Reset and tidy rooms daily; ensure the home is prepped for daily cleaning services and manage the scheduling of ongoing specialty seasonal cleaningsCoordinate with vendors (cleaners, landscapers, contractors) to schedule interior and exterior maintenancePrepare for and plan family events, holidays, and guest staysHandle seasonal clothing swaps and wardrobe rotationsSupervise the housekeeper and coordinate dry cleaning pickup/drop-offInventory Management & ErrandsManage all household inventory (groceries, toiletries, supplements, cleaning supplies)Oversee weekly grocery shopping and coordinate with the chefEnsure pantry and fridge organization, remove expired foodHandle package sorting, mail management, and returnsRun household errands such as dry cleaning and gift shoppingMeal Planning SupportCoordinate with the chef for weekly meal prep and grocery needsShop for groceries at various local markets and ensure all food meets family's nutritional standards. Experience using the Olive app a plusPrepare school lunches and assist with light meal prep as neededMaintain kitchen organization, including inventory management and cleanlinessLaundry & Linen CareOversee laundry coordination and ensure clothes are put away properlyMaintain organization in laundry areas and develop organization systems for the house cleanerManage seasonal linens and coordinate dry cleaning of large items (e.g., comforters)Family Support & Child AssistanceAssist with school (2:45 PM), assist with homework, reading, and bath timePrepare school lunches and organize school-related itemsAssist with personal scheduling and event coordination for the familySupport family gatherings and coordinate cateringProvide travel assistance (packing, organizing, and post-trip support)Vendor & Property OversightManage and oversee routine property maintenance (HVAC, pool, plumbing, landscaping)Schedule and supervise all service providers and contractorsEnsure all repairs are completed to satisfaction and that vendors are paid and insuredDeep Cleaning & Special Projects:Oversee and coordinate specialty cleaning for high-traffic areas (tile, grout, appliances, light fixtures)Schedule and supervise seasonal deep cleaning, including window washing, power washing, and outdoor furniture careManage periodic cleaning of carpets, upholstery, and hard-to-reach areas (baseboards, behind appliances)Ensure regular cleaning and maintenance of home systems like humidifiers, air purifiers, and chimneysOrganize and refresh seasonal dcor, including rotating and properly storing itemsOversee deep cleaning of specialized areas such as garages, attics, and basementsCoordinate seasonal maintenance tasks, including gutter cleaning, debris removal, and weatherizing outdoor furnitureVehicle ManagementManage vehicle maintenance including ongoing cleanings/detailings. Ensure vehicles are fueled and organized.Track registration, insurance, and service schedulesAdministrative & Personal Assistant SupportAssist with travel preparation, including packing, scheduling, and organizing travel logisticsTravel with family approximately 4x annually for 1-2 weeks, overseeing childcareEnsure the home is prepped and cared for while the family travels during extended summer tripsHow to ApplyPlease submit the following to apply for this position:A short intro letter explaining why you're a great fit for this roleAn updated resumeThree professional references with contact informationThis role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry you can unsubscribe at any time if it's not for you.