Office Manager / Executive Administrator

About the CompanyWe are a stealth-mode battery startup developing cutting-edge battery technology. Our mission is to revolutionize battery technology to accelerate the global transition to clean energy. By leveraging innovative materials, advanced manufacturing techniques, and next-generation energy storage architectures, we are building the future of sustainable energy.Can't find the company name? It's not you, it's us! We're really excited about the potential of our technology, product, and mission, and have chosen to remain in stealth mode. If the job description piques your interest, please apply. If your skillset is aligned with what we're looking for, the team will reach out to schedule your interview and tell you a bit more about us (ie. who we are).About the RoleThe Office Manager & EA will both support daily operations at the battery prototyping facility AND manage calendars for executives within the organization. This role is responsible for maintaining a professional, well-organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Manager serves as a key on-site resource to ensure smooth execution of day-to-day activities during both buildout and ongoing facility use.What You'll DoOffice ManagerManage general front-office functions including; visitor check-in, deliveries, and coordinating onsite meeting needs.Oversee shipping and receiving workflows, ensuring timely handling of inbound/outbound materials.Support facility access management, including coordination of contractor schedules and access control during construction and installation phases.Handle procurement of office supplies, basic consumables, and food or catering for scheduled events or visiting teams.Coordinate with facilities and program teams on logistical tasks, site services, and vendor follow-ups.Maintain cleanliness and organization in shared areas (e.g., meeting rooms, kitchen, reception).Provide basic administrative support as needed to site teams.Executive AdministratorManage complex calendars, schedule meetings across multiple time zones & stakeholdersServe as a gatekeeper and point of contact for internal and external communicationsPrepare and organize materials for meetings, presentations, and reportsManage expense reporting, invoice processing, and basic budget trackingMaintain and organize confidential documents, records, and customer informationProactively identify administrative needs and improve processes to increase efficiencyWho You Are2+ years in an administrative or operational support role3+ years in an executive support role functionExceptional skills in organization, time management, and attention to detail.Clear and professional communicationAble to work independently in a dynamic and evolving environmentFast learner and able to pick up new technologies quickly (ie, Google Suite, Slack, Atlassian product suite, Box, Ramp)Must have reliable transportation for inter-office travelPhysical DemandsMove, transport, and position packages and office supplies weighing up to approximately 30 pounds on a regular basis.Maintain a stationary seated position at a desk for 50% of working time.Move between work areas, offices, or lab spaces as needed.Location ExpectationsThis position is expected to be in office 5 days per week between the hours of 8am - 5pm PT. This role will work both in our Fremont and San Jose offices.Expected CompensationBase Salary Range: $90,000 - $126,000Base salary is determined based on many factors such as: market rate, candidate experience, interview performance, and geographic location.