Proposal Assistant

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICSWe are searching for an analytical and detail-oriented Proposal Assistant to join the Pricing and Proposal Office in the Applied Research Laboratory (ARL) at Penn State University. The Proposal Assistant supports the submission of research proposals to federal, state, and private funding agencies; works closely with the proposal and award team; ensures that all administrative components of grant proposals are accurate, complete, and submitted on time; and provides support for post award management and tracking.ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.You will:Assist in the preparation and formatting of proposal documents including budgets, biosketches, current and pending support, and other required formsGather necessary documentation for proposal submissionsReview and compile complete proposal packages, ensuring adherence to sponsor guidelines and University policiesMaintain proposal files, including tracking submission timelines, approvals, and post-submission documentationAssist in the receiving, logging, tracking, scanning, and distribution of awardsEnter and manage proposal data in electronic research administration systemsAssist with monitoring funds for line-item balances and overall balancesProvide support in the creation of budget documents for award modifications, revisions, and other budget adjustmentsServe as a liaison between investigators and research support offices, providing updates and clarifying submission requirementsExplain procedures, forms and formats, definitions, and other requirements for the preparation and submission of budgetsAssist in developing tools, templates, and guidance materials for proposal preparationRequired skills/experience areas include:Experience or exposure to cost estimating, budgeting, and financial analysisMicrosoft Office (Word, Excel, and Outlook)Previous success with collaborations in a diverse, multi-disciplinary, team-oriented culturePast success managing multiple projects, initiatives, and tasks with strict deadlinesDemonstrated ability to work through difficult problems, using proper steps to define and formulate ideas to reach a solution Success in an office environment, where various forms of communication, interpersonal, and organizational skills were crucial to be effectiveDemonstrated ability to adapt and adjust quickly and effectively to changing priorities and demands of a fast-paced environmentPreferred skills/experience areas include:Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if requiredYour working location will be hybrid on-site/work from home located in Annapolis Junction, MD. Questions related to flexible work should be directed to the hiring manager during the interview process. Occasional travel may be required to other ARL locations outside of Annapolis Junction, MD.Minimum Education, Work Experience & Required CertificationsAssociate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.All positions at ARL require candidates to possess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.Salary & BenefitsThe salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.**THE PROPOSED SALARY RANGE MAY BE IMPACTED BY GEOGRAPHIC DIFFERENTIAL**Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlines