Executive Assistant

Executive Admin Director The Administrative Clerk’s duties will include: · Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate; · Managing multiple individuals’ calendars; responding to and/or initiating meeting requests; · Coordinating and arranging logistics with visitors, to include building access and escorting; · Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations; · Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes; · Drafting, reviewing, and sending communications on behalf of the Front Office leadership team; · Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership; · Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient; · Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable; · Coordinating, organizing, and documenting administrative process improvements; · Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc. · Representing the customer in all interactions with visitors, government employees, etc.; · Other general administrative tasks, as assigned. qualifications for the Documentation Specialist include: · 5+ years of experience as an Administrative Assistant for senior-level executives and/or government leadership; · Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration; · Excellent skills in communication, documentation, organization, and multi-tasking; · Exudes calmness under pressure; · Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills; Additional requirements for all levels: · Experience at working both independently and in a team-oriented, collaborative environment; and · Excellent communicator with strong customer focus. Hours: · Available to work 5 days/week onsite, standard business hours Job Type: Full-time Pay: $70,000.00 - $75,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Experience: Microsoft Excel: 4 years (Preferred) Microsoft Powerpoint: 4 years (Preferred) Security clearance: Secret (Required) Ability to Relocate: Washington, DC: Relocate before starting work (Required) Work Location: In person