Litigation Support Specialist (Medical Records) (Dallas)

Litigation Support Specialist (Medical Records)Position OverviewWe are seeking a detail-oriented and highly organized Litigation Support Specialist (Medical Records) to support our legal team in managing, obtaining, and maintaining medical records for active cases. This role is critical in ensuring accurate documentation, timely retrieval of records, and efficient file management throughout the litigation lifecycle.The ideal candidate has experience working with medical documentation in a legal or healthcare setting and is comfortable handling sensitive information with discretion.Key ResponsibilitiesRequest, track, and obtain medical records, billing statements, and related documentation from healthcare providersReview incoming records for completeness, accuracy, and relevance to case needsOrganize, index, and maintain electronic and physical medical record filesSummarize or flag key medical information for attorneys and litigation staff (if applicable) in case management systemCommunicate with medical providers, record retrieval services, and internal team members regarding record statusEnsure compliance with HIPAA and other privacy regulations when handling protected health informationAssist attorneys and paralegals with document preparation for discovery, depositions, and trialMaintain logs and tracking systems for records requests and deadlinesQualificationsHigh school diploma or equivalent required; associate's or bachelor's degree preferred1–3+ years of experience in a law firm, healthcare setting, or records management roleFamiliarity with medical terminology and healthcare documentation strongly preferredExperience with litigation support or personal injury/medical malpractice cases is a plusStrong organizational skills and attention to detailProficiency in Microsoft Office and document management systemsAbility to manage multiple deadlines and prioritize tasks effectivelyKey SkillsMedical records managementAttention to detail and accuracyConfidentiality and data privacy awarenessCommunication and follow-upTime management and organizationWork EnvironmentFast-paced legal environment with deadline-driven workCollaborative team setting supporting attorneys and legal staffOpportunity for growth within litigation support or paralegal trackWhy Join UsCompetitive compensation and benefitsProfessional development opportunitiesSupportive and team-oriented cultureExposure to complex and meaningful legal cases