Office Administrator

Brief DescriptionThe AR / AP Clerk & Office Administrator is responsible for managing customer and vendor accounts, ensuring timely and accurate invoicing and payments, and keeping day-to-day office operations running smoothly. This role is a key part of Core Lifting's internal operations — handling the full AR/AP cycle while serving as the central point of contact for billing, vendor coordination, and administrative support. The ideal candidate is detail-oriented, self-motivated, and comfortable owning multiple responsibilities in a fast-paced, small-company environment.Job DutiesManage the full Accounts Receivable cycle: invoicing, billing, collections, and customer account maintenanceManage Accounts Payable functions: vendor payments, purchase order matching, and payment schedulingReconcile accounts, research and resolve discrepancies, and track outstanding balancesMaintain accurate financial records and support month-end close activitiesProcess customer and vendor statements, credits, debits, and past-due correspondenceCoordinate office operations including supplies, vendor relationships, and facility needsServe as the internal point of contact for billing, payment, and office logistics inquiriesSupport leadership with reporting, documentation, and day-to-day administrative tasksMaintain organized records and files in accordance with company proceduresOther duties as assignedEducationA high school diploma or GED is required. Related work experience is preferred. Experience & Skills2+ years of experience in Accounts Receivable and/or Accounts Payable preferredPrior office management or administrative experience strongly preferredStrong proficiency in Microsoft Excel and Microsoft Office Suite (Word, Outlook)Experience with accounting or ERP software is a plusSolid written and verbal communication skillsStrong analytical and organizational skills with sharp attention to detailAbility to prioritize, multi-task, and work independently with minimal supervisionSelf-motivated, reliable, and consistent in quality of workExperience in industrial distribution, oil & gas, construction, or related industries is preferred — but not requiredMust successfully complete a background check and drug screenAbout Core LiftingCore Lifting of Houston is a Houston-based distributor of lifting, rigging, and below-the-hook equipment, proudly serving the oil & gas, petrochemical, offshore, construction, and marine industries. We are a family-owned company built on relationships, technical expertise, and a genuine commitment to our customers and our team.Why Join Core Lifting?Family-Owned Culture — Work for a company where leadership knows your name and your contributions are recognizedReal Ownership — Take charge of both accounting and office operations with the autonomy to do your job wellRoom to Grow — Stable, full-time role with opportunities to expand your responsibilities over timeCollaborative Environment — Join a tight-knit team that supports each other and takes pride in what they doMarket-Competitive Pay — Compensation commensurate with experienceComprehensive Benefits — Health insurance, paid time off, and 401(k)