Shipping, Receiving & Administrative Coordinator

DescriptionOKSI is looking for a sharp, reliable Shipping, Receiving & Administrative Coordinator to own the daily flow of our operations, from the loading dock to the inbox. This is a dual-function role that blends warehouse logistics with administrative support, and it's a great fit for someone who takes pride in keeping things organized, accurate, and moving.You'll work directly with staff, vendors, carriers, and leadership. Your work will touch everything from inbound shipments to travel itineraries, and you'll be the person people count on to make sure nothing slips through the cracks.What You'll DoReceive, inspect, and log incoming shipments, verifying contents against POs and packing slips, and prepare outgoing shipments via UPS, FedEx, and freight carriersMaintain an organized warehouse and receiving area, tracking inventory and flagging discrepancies, shortages, or damaged goods promptlyCoordinate with vendors and carriers to resolve shipping issues, delays, and claims, and keep internal stakeholders informed on shipment statusEnter and maintain inbound/outbound shipment records in Odoo ERP with accuracy and timelinessEnsure compliance with applicable shipping regulations, export/import documentation requirements, and safety standardsProcess and track purchase orders, vendor invoices, and procurement requests; assist with vendor sourcing and maintaining supplier recordsSupport expense report processing and reconciliation of corporate card statements in compliance with company policyCoordinate domestic and international travel arrangements including flights, hotels, ground transportation, and itineraries for staff as directedProvide general administrative support including scheduling, calendar management, correspondence, filing, and meeting preparationRequirementsWhat We're Looking For2+ years of experience in shipping/receiving, warehouse operations, or a comparable role1+ years of administrative or office support experienceProficiency in Microsoft Office Suite and Google WorkspaceHands-on experience with UPS, FedEx, or freight shipping platformsStrong attention to detail and accuracy in documentation and data entryExcellent organizational skills and the ability to manage multiple priorities at onceClear written and verbal communication skills across all levels of the organizationAbility to lift up to 30 lbs and stand for extended periods in a warehouse environmentNice to HaveExperience with ERP or purchasing systems (Odoo, SAP, or QuickBooks a plus)Familiarity with corporate travel booking tools and workflowsBackground supporting expense reconciliation or procurementExperience in a technology, defense, or engineering company environmentEducationHigh school diploma or equivalent required. Associate's or bachelor's degree preferred.Pay And BenefitsSalary range: $24 - $31 hourlyMedical, dental, and vision employee coverage fully paid by the employerThree weeks of vacation to startAutomatic company contribution to 401K – 5% of earned wages, no matching requiredEducational assistance and professional development opportunitiesWork EnvironmentThis is a fully on-site role in Torrance, CA. You'll split time between our warehouse/receiving area and office environment. The work is physical at times, so expect standing, walking, and lifting alongside standard desk work. Hours are set to meet business needs and may occasionally include evenings or weekends.To comply with U.S. Government export control regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. person as defined by law. A U.S. person includes a U.S. citizen, lawful permanent resident, or protected individual as defined by 8 U.S.C.Opto-Knowledge Systems, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities throughout the application and hiring process. This employer participates in E-Verify.