AHS Administrative Assistant Registrar

AZTEC MUNICIPAL SCHOOL DISTRICTJob DescriptionHigh School Registrar/Records Administrative AssistantJob SummaryServes as the secretary responsible for registration, student records, transcripts and master scheduling issues.Reports To: PrincipalQualificationsHigh School Diploma or equivalentDemonstrate Communications SkillsDemonstrate Public Relation SkillsDemonstrate Organizational SkillsDemonstrate Computer SkillsAbility to Perform Essential Job FunctionsAbility to Perform Job Task RequirementsMust complete a finger-print background checkDesired QualificationsKnowledge of and experience with computer programs and the use of Power School attendance and data programsBackground in receptionist dutiesKnowledge of and experience with Microsoft Office applications (Outlook, Power Point, Word, and Excel)Better than average recommendations from previous employers and/or other professionals familiar with the applicant's personal characteristics, academic achievement and workplace performanceFive years Experience (Related)Knowledge of Power School and Power TeacherKnowledge of Ivisions, Click Scan, Edgenuity, School Office ProSchool MessengerKnowledge of Data Driven Instructional Practices and Professional Learning CommunitiesEssential Duties and ResponsibilitiesServe as the main secretary responsible for student records for past and present studentsProvide secretarial functions for the Administration and StaffMaintain updated and accurate student recordsMaintain cumulative files for past and present studentsAssist principal and counselors in the overall scheduling and master scheduling processAssist with the student registration scheduling and registration processAssist in the preparation of student transcriptsCompile and prepare report cardsWork closely with teaching staff on deficiency reportsPrepare state reporting documents as required by administrationAssist employees, parents and students with inquiries and concernsCreate and input new course offerings into the computerAct as the main contact for the STARS reporting systemWork with all parents and students on the process to check in and out of schoolAnswer the telephone, take messages and send faxesWork with the counseling department closely on issues relating to scheduling and master schedulingScreen calls for the Principal and other administrators in the officeWork with substitutes at the school when they report for their assignmentEnter journal entries into the accounting systemWork with parents and students on the enrollment and disenrollment processAssist the counseling department with scheduled appointments and the scheduling process as neededFollow oral and written directionsAny and all other tasks as assigned by the Principal or his/her designeeCalculate and distribute ineligibility GPA reportCalculate Tiger Pride GPA reportManage all state and college testing materials when they arrive at AHS.Assign teachers and create room lists for all state testing datesManage all Power School master user scheduler dataSupervisory ResponsibilitiesThis position supervises the following positions: NoneConfidentialityDue to the sensitive nature of this position and access to financial information, the highest degree of confidentiality is required.Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.Education and/or ExperiencePlease see QualificationsCommunication and Language SkillsAbility to read, analyze and interpret technical procedures and governmental regulations.Ability to assist with preparation of reports and correspondence.Ability to effectively present information and respond to questions from staff, peers and community.Mathematical Skills* Ability to work with basic mathematical conceptsOther Skills and AbilitiesAbility to establish and maintain effective working relationships with staff, peers and communityAbility to communicate clearly and concisely.Ability to use computers and other technology to accomplish job responsibilities.Ability to perform tasks quickly and efficiently and follow verbal directions.Ability to work around congested areas.Ability to work a flexible work schedule around job responsibilities.Analytical and Reasoning Ability* Ability to define problems, collect data, establish facts and draw valid conclusions.* Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with abstract variables.TemperamentsAbility to teach others, work with people and influence people in their opinions, attitudes, and judgments.Ability to perform a variety of duties.Ability to work with people who express conflicting opinions.Ability to solve problems, make sound judgments and reach conclusions.Ability to express personal feelings professionally, and perform effectively under stress.Physical AttributesThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job the employee is frequently required to stand, walk, talk or hear and use hands to finger, handle, type or feel. The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl and reach with hands and arms. Specific vision abilities required by this job include close vision and distance vision.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.The noise level in the work environment is usually moderate. The employee must possess and maintain a current driver's license. The employee is frequently required to interact with the public and other staff.Certificates, LicensesMust possess or be eligible to obtain a valid driver's license.Term of EmploymentDetermined by school district calendarSalary per AMSD Salary ScheduleEvaluation annuallyEvaluationPerformance of duties will be evaluated at least annually in accordance with Aztec School Board Policy.Physical Rating LevelThis position will require the employee to function at a "Medium" physical capacity as defined by Worker's Compensation Statutes. "Medium" physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently.Physical Requirement DetailsWork ActionsFinger DexterityCSittingFStandingFWalkingFRepetitive MotionsHandRight: FLeft: FBoth: FFootRight: FLeft: FBoth: FGrasping: HandRight: FLeft: FBoth: FFine Manipulation: HandRight: FLeft: FBoth: FUse of Head and NeckStaticFFlexingFRotatingFWork PositionsBendingFSquattingFCrawlingRClimbingFReachingFVisionCActivitiesUnprotected HeightsRDriving Automotive EquipmentRAround MachineryRTemperature ExtremesRNoise and VibrationRHazardsRDust, Fumes, Odors, ChemicalsRBalance and CoordinationRDefinitions: R = Rarely = 1% to 9% of a 7.5 hour work dayO = Occasionally = 10% to 33% of a 7.5 hour work dayF = Frequently = 34% to 66% of a 7.5 hour work dayC = Continuously = 67% to 100% of a 7.5 hour work dayThe above statements are intended to describe the general nature and level of work expected. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.