Materials Manager

Job TypeFull-timeDescription1, Philosophya) Supports the facility's ideology, mission, goals, and objectivesb) Performs in accordance with the facility's policies and proceduresc) Follows the facility's standards for ethical business conductd) Conducts self in a professional manner, and as a positive role model and team membere) Participates in facility committees, meetings, in-services, inventory and activitiesf) Recognizes patients' rights and responsibilities and supports them in performance of job dutiesg) Respects a patient's right to privacy, dignity, and confidentiality2. Communicationa) Communicates effectively and professionally with vendors, patients, visitors, physicians, and coworkersb) Interacts professionally with others in a positive, respectful, and considerate mannerFinancial Practicesa) Uses facility resources appropriately and avoids wasteful practicesb) Reports wasteful practicesc) Analyzes work area and makes recommendations for potential cost-effective improvementsCompliance Programa) Assists in the implementation and maintenance of the organization's adopted compliance programb) Performs according to established compliance policies and proceduresPerformance-improvement Programa) Contributes to the progress and development of the organization's adopted performance-improvement program, policies, and proceduresb) Performs according to established performance-improvement policies and proceduresSafety/risk-management Programa) Adheres to safety policies and procedures in performing job duties and responsibilitiesb) Reports observed or suspected safety violations, hazards, and policy/procedure noncompliance to the safety officer or other designated personProfessional Competencea) Participates in continuing education and other learning experiencesb) Shares knowledge gained in continuing education with staffc) Seeks new learning experiences by accepting challenging opportunities and responsibilitiesd) Welcomes suggestions and recommendations8. Dutiesa) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and suppliesb) Maintains current files, records, and catalogs for equipment and sales representatives who service facilityc) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the Administratord) Meets with vendor representatives to review new items available and changes in pricese) Understands responsibility in maintaining proper levels of inventory and timely distributionf) Places orders in a timely manner when requisitioned by various areas of the facilityg) Monitors orders to ensure correct and timely deliveryh) Supervises receiving area to maintain stores securelyi) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventoriesj) Reviews schedules well in advance to anticipate any unusual high or low demand for suppliesk) Continually communicates with the Director, Clinical Supervisors and Administrator regarding special procedure requirementsl) Determines whether correct orders are received, tracks back orders, and rectifies incorrect chargesm) Reviews all invoices for accuracy by coordinating packing slips and purchase ordersn) Monitors back orders and communicates with accounts payable to facilitate accurate paymento) Reports any invoice discrepancies to Administrator before payment to vendorp) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systemsq) Maintains current files and records regarding orders and back ordersr) Reviews orders at specific intervals to determine delayss) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contractst) Maintains logs of linen suppliesu) Maintains supplies and records for bio-hazardous waste managementv) Maintains and updates supplies, pricing and cost breakdowns in inventory softwareResponsibility for assetsResponsible for maintaining accurate supply inventoryQualifications:Cooperative work attitude toward co-employees, management, patients, visitors, vendors and physiciansAbility to promote favorable facility image with vendors, physicians, patients, insurance companies, and general publicAbility to make decisions and solve problemsRequirementsRequired:High school diploma or GED certificate recipientTraining or courses in materials management and/or business administrationPreferred:Experience in materials managementASC experienceJob Quality Requirements:AccuracyAttention to detailTimelinessOrganizationLow degree of supervision needed to accomplish tasksDependability:AttendancePunctualityAbility to follow instructionsAbility to meet deadlinesPhysical/Mental Requirements:Ability to sit, stand, and walk for long periodsVisual and auditory acuity for frequent use of computer and telephone and occasional use of other office equipment.Working Conditions (Environmental):Well lit and ventilated, with non-hazardous and hazardous equipmentCategory III: involves exposure to bloodborne pathogens and may encounter chemical hazards