Facilities Project Coordinator

DescriptionSummaryThe Facilities Project Coordinator is responsible for planning, coordinating, and executing facility-related projects to support operational efficiency, safety, and company growth. This role focuses on managing projects, vendors, and timelines rather than performing routine maintenance tasks.RequirementsKey ResponsibilitiesCoordinate and manage facilities-related projects, including renovations, office build-outs, equipment installations, and process improvementsDevelop project plans, timelines, budgets, and resource requirementsServe as the primary point of contact for vendors, contractors, and service providersObtain and evaluate bids, negotiate contracts, and ensure vendor compliance with company standardsMonitor project progress and ensure completion on time and within budgetConduct site walkthroughs to assess project needs and ensure quality controlEnsure compliance with safety regulations, company policies, and local building codesCollaborate with leadership to identify facility improvements and capital project opportunitiesTrack and report on project status, costs, and key performance metricsCoordinate minimal maintenance-related activities through vendors as needed (not hands-on)Maintain accurate documentation, including contracts, permits, and project filesQualificationsBachelor’s degree in Business Administration, Construction Management, Facilities Management, or related field (or equivalent experience)2–5+ years of project coordination or facilities management experienceStrong project management skills with the ability to prioritize and manage multiple initiativesExperience working with vendors, contractors, and service agreementsWorking knowledge of building systems, construction, or facilities operations (non-technical level acceptable)Proficiency in Microsoft Office (Excel, Outlook, Teams); project management software experience preferredExcellent communication, organizational, and problem-solving skills