FlexPoint Proposal Manager

PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify. Our team members enjoy competitive salaries, a well-rounded benefits package, generous paid time off (including 25 holidays, vacation, and sick leave), and an array of professional development opportunities. We’re always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions – personalized to every student. Job Posting End Date: Deadline to apply is 11:59 PM on 09-23-2024 Job Title: FlexPoint Proposal Manager Contract Type: Employee Annual Salary: $69,591.00 - $137,790.00 (Support staff salary will be based on internal equity and experience) Location: FL - HOME OFFICE Job Description Summary: Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform. FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law. The Position: Position General Summary: The FlexPoint Proposal Manager oversees the pursuit, planning, organization, evaluation, submission, and tracking of out-of-state proposals (e.g., RFP, RFI, RFQ) and state applications matched to FLVS organizational priorities and FlexPoint revenue goals. As the primary author of submissions, the FlexPoint Proposal Manager works with leaders within FlexPoint and across the organization and coordinates human resources to meet requirements and timelines for all proposals and applications selected as part of the organizational RFP strategy. Essential Position Functions: Researches, identifies, analyzes, and monitors available proposal and application opportunities to prioritize team resources and align to department goals. Creates and executes proposal and application project plans, prioritizing multiple plans simultaneously. Facilitates discussion of and recommends go/no go action on available proposals and applications to the FlexPoint leadership team. Schedules and facilitates proposal and application kick-off meetings; attends meetings related to question and answer periods held by proposers; and coordinates internal attendance at formal presentations. Assembles, organizes, and manages cross functional inputs needed to support proposals and applications that may include senior members of Information Technology, Client Support, Legal, Sales, Marketing, Instruction, Finance, Human Resources, Professional Learning, and other internal business areas. Develops and coordinates win strategies with appropriate input from internal stakeholders, identifying client priorities and win themes with integrated communications and brand compliance. Manages the legal review of the solicitation requirements and any representations and certifications required for the bid. Submits proposals and applications on time. Reports progress of proposal and application activities through written reports, email updates, Salesforce.com data entry, and presentation meetings, as directed. Performs follow-up tasks including archiving proposal documents, collecting and entering hours expended on the proposal effort into the FlexPoint Salesforce instance, and tracking the outcomes of the competitions. Manages responses to requests for clarifications for or from bidding organizations or additional information. Requests and analyzes evaluation results post award and incorporates feedback into the FlexPoint proposal processes, including hosting lessons learned meetings with proposal teams. Submits post award analysis of proposal evaluations to FlexPoint leadership. Strategically applies policy knowledge and data analysis to support proposal and application requirements. Identifies, accesses, resolves, and/or escalates issues, as needed. Monitors and maintains FLVS RFP vanity email box. Remains up to date on the trends, standards, and areas of compliance in online learning and uses information to maintain a competitive edge. Aggressively seeks proposal opportunities matched to FLVS’s organizational goals and FlexPoint revenue priorities using software, contact with affiliates and partners, and referrals from stakeholders. Conducts competitor research and documents findings in Salesforce. Provides consultative expertise to support FLVS organizational grant opportunities Meets professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others All work responsibilities are subject to having performance goals and/or targets established (These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.) Minimum Requirements: Education/Licensure/Certification: Bachelor’s Degree; or equivalent combination of education and relevant experience Experience: Minimum five years’ experience in proposal or grant development and management experience with demonstrated success in awards Experience with governmental agency (state, federal, DoD) requirements, proposal submission environments, and reporting systems preferred Knowledge, Skills, and Abilities (KSA's): Strong analytical, writing, and presentation skills for both internal and external audiences Ability to work with and through people to establish goals, objectives, and action plans Strong interpersonal skills, including the ability to communicate with and influence leaders Highly organized and capable of handling multiple priorities, meeting deadlines, and managing time effectively Ability to successfully gather necessary information from a wide variety of people in an efficient and effective manner Must possess strong, documented attention to details and customer satisfaction Demonstrated success working in fast‐pasted, rapidly changing environment Ability to work independently and as a team member Working knowledge of general office practices, methods, and equipment, including computer skills in Microsoft Office suite of products. Ability to compile, review, categorize, prioritize, analyze and interpret data and/or information Core Competencies for Success: COMMUNICATION SKILLS Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience CUSTOMER FOCUS Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes our organization in the community by serving as an ambassador or volunteer INTERPERSONAL SKILLS Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers FUNCTIONAL /TECHNICAL EXPERTISE Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion MANAGER COMPETENCIES FOR SUCCESS: COMMAND SKILLS Relishes leading; Takes unpopular stands if necessary; Encourages direct and tough debate but isn’t afraid to end it and move on; Is looked to for direction in a crisis; Faces adversity head on; Energized by tough challenges CONFLICT MANAGEMENT Steps up to conflicts, seeing them as opportunities; Reads situations quickly; Good at focused listening; Can hammer out tough agreements and settle disputes equitably; Can find common ground and get cooperation with minimal “noise” LISTENING Practices attentive and active listening with all groups/people; Has the patience to hear people out without interruption; Can accurately restate the opinion of others even when he/she disagrees MANAGING DIVERSITY Manages all kinds and classes of people equitably; Deals effectively with all races, nationalities, cultures, disabilities, ages and both sexes; Hires variety and diversity without regard to class; Supports equal and fair treatment and opportunity for all DEVELOPING OTHERS Provides constructive, concrete, behavioral feedback to others through monthly development discussions; Shares information, resources and suggestions to help others be more successful; Delegates challenging work assignments or responsibilities that will help the abilities and stretch others; Regularly meets with employees to review development needs, career aspirations and progress; Constructs compelling developmental plans and executes them; Creates a climate in which people want to do their best; Is a good judge of talent; After reasonable exposure, can articulate the strengths and limitations of people inside or outside the organization TIMELY, QUALITY DECISION MAKING Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; Able to make a quick decision; Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment; Sought out by others for advice and solutions; Most of his/her solutions and suggestions turn out to be correct and accurate when judged over time PROCESS MANAGEMENT Good at figuring out the processes necessary to get things done; Knows how to organize people and activities; Understands how to separate and combine tasks into efficient work flow; Can readily see opportunities or synergy and integration; Can simplify complex processes; Gets more out of fewer resources TEAM BUILDING Develops networks and builds alliances; Participates in cross-functional activities to achieve organizational objectives; Focuses time and energy to develop direct report team and peer team; Fosters commitment, team spirit, pride and trust; Recognizes and rewards people for their achievements and contributions to organizational success; Identifies and tackles morale issues; Provides training and development to employees; creates and participates in team building sessions; Empowers others; Makes each individual feel his/her work is important; Invites input from each person and shares ownership and visibility MANAGING & MEASURING WORK Clearly assigns responsibility for tasks and decisions; Sets clear objectives and knows what to measure and how to measure them; Monitors process, progress, and results; Designs feedback loops into work; Holds self and others accountable for achieving goals and objectives COMFORT AROUND HIGHER MANAGEMENT Deals comfortably with more senior managers; Presents to more senior managers without undue tension and nervousness; Determines the best way to get things done with more senior managers by talking their language and responding to their needs; Crafts approaches to working with more senior managers that are seen as appropriate and positive MANAGERIAL COURAGE Doesn’t hold back anything that needs to be said; Is not afraid to provide current, direct, and “actionable” positive and corrective feedback to others; Lets people know where they stand; Faces up to people problems on any person or situation quickly and directly Physical Requirements and Environmental Conditions: Frequency of travel: Occasional travel is required for meetings, trainings, and conferences; location may vary and may require overnight stays Light physical activities and efforts required working in an office environment (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)