Associate Managing Director

Share Associate Managing Director Position Description Assists in managing a department that has institutional oversight responsibilities. Responsible for the development, coordination and administration of the department. Requisition ID 40197BR Work Location El Paso Org Level 1 Texas Tech Unv Hlth Sci Ctr El Paso Campus HSC - El Paso Department Contracts and Grants Acctg Elp Major/Essential Functions Assist with all facets of sponsored programs, gifts, endowments, grants and contracts. Review new award documents and modifications for relevant terms, conditions, and changes and apply award-specific terms, funding agency requirements, and university policies to ensure proper use of funds. Process transactions through various accounting systems following established deadlines after a thorough review and interpretation of the substance of each transaction. Maintain adequate documentation to support each transaction. Provide assistance to department administrators and staff on matters related to sponsored programs, gifts, endowments, grants, and contracts. Work closely with the Office of Sponsored Programs, Contracting, and Institutional Advancement to fulfill all gift, grant, or contract responsibilities. Work with department leaders and staff to research and resolve special accounting issues and requests. Build and maintain a knowledge base of university, federal, state, local and private agency policies and procedures. Serve as a resource in explaining a wide variety of sponsored programs funding mechanisms including grants, contracts, sub-contracts, fixed-price contracts, and gifts to department administration and faculty. Interact with Principal Investigators (PI) regularly to ensure the financial aspects of the award are proactively led. Advise PIs on all aspects of awards, including complicated or unusual projects, award setup, modifications, extensions, etc.. Assists faculty and staff in developing, preparing, and overseeing budgets for proposals, contracts, sub-contracts, and other agreements Adhere to all TTUHSCEP policies, procedures, and processes. Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution. Ensure compliance with grant regulations. Other duties as assigned. Required Qualifications Bachelor's degree in related field required plus six years administrative or management experience. Additional education may be substituted for the required experience on a year-for-year basis. Preferred Qualifications Financial management experience and research administration experience, including award processes and/or post-award management. Experience in fund accounting, Banner Finance, and IBM Cognos. Proficient in interpreting complex financial data and financial statements. Proficient in reconciling, analyzing, and financial reporting. Intermediate to advanced experience with Microsoft Office Suite (Excel, Word, Access, Outlook, and PowerPoint). EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website. Does this position work in a research laboratory? No Required Attachments Cover Letter, Resume / CV, Transcript Job Type Full Time Pay Basis Monthly Minimum Hire Rate Compensation is commensurate upon the qualifications of the individual selected Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. Travel Required Up to 25% Shift Day Grant Funded? No Job Group First line Managers Job Expires 02/25/2025