Administrative Assistant

Position DetailsPosition InformationPosition Title Administrative AssistantUIW MissionUniversity of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.Position SummaryThe Administrative Assistant is responsible for providing administrative support for the Student Support Services Program. The Administrative Assistant- TRIO reports to the Director of TRIO Programs. This is a grant-funded position with funding approved through August 31, 2030. Note that the grant can be shortened, renewed, or extended based on the needs of the Department of Education and funds availability. BenefitsUIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.Job DutiesJob Duty Name Essential Job DutiesDescription Of Job DutiesAssist in developing promotional materials for outreach to potential program participants.Manage social and print media.Coordinate materials forworkshops, guidance sessions and orientations.Utilize data to prepare program and budget reports.Procure materials and manage program-approved expenses.Update and maintain filing, inventory, mailing, and database systems.Assist in recording participant evaluation and tracking.Collaborate with other departments to maximize potential for program effectiveness.Assist in coordinating academic success activities.Assist in training and oversight of student leaders.Perform other duties as assigned.QualificationsKnowledge Skills and AbilitiesAbility to work with minimal supervision; self-motivated.Able to effectively utilize MS Office to include Excel, Word, PowerPoint, and Outlook or equivalent.Strong interpersonal, written and oral communication skills.Strong attention to detail; strong organization skills.Ability to work effectively with individuals from diverse communities and cultures.Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .Required EducationHigh school diploma or equivalent.Required Work ExperienceTwo (2) years of office support experience in a complex office environment.Preferred QualificationsExperience working with at-risk students, student retention or disability services.Experience with Federal TRIO programs and familiar with current trends in post-secondary retention and graduation strategies.Bilingual: English/Spanish.Required Certifications, Licenses Or RegistrationsNone specified.Work HoursMonday through Friday 8am to 5pm with occasional extended hours as needed to meet departmental goals.Physical DemandsAbility to reach overhead, bend, squat to retrieve marketing materials weighing up to 10lbs.Ability to push/pull marketing carts holding up to 25 lbs.Ability to actively engage in events for extended periods of time.Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.Posting DetailsPosting DetailsPosting Number AS2257PONumber of Vacancies 1Job Type Full TimeJob Category Staff (non-exempt)Desired Start Date 07/01/2026Position End Date (if temporary)Reports to TRIO Program DirectorSalary $38,500 AnnualizedOpen Date 05/28/2026Close DateOpen Until Filled YesSpecial Instructions to Applicant This is a grant-funded position with funding approved through August 31, 2030. Note that the grant can be shortened, renewed, or extended based on the needs of the Department of Education and funds availability. EOEUIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).Title IXThis position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.