Senior Finance Ops & Automation Analyst

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.Senior Finance Ops & Automation AnalystAbout the RoleApollo.io is seeking a detail-oriented Senior Accounts Payable & Procurement Coordinator to join our Accounting team. This role is the operational backbone of our financial operations, managing the full lifecycle of vendor payments, travel & expense processing, credit card reconciliation, and procurement support across multiple international entities. You'll work cross-functionally with employees at all levels, vendors, and internal teams to ensure smooth financial operations in a fast-paced, high-growth environment.What You'll DoAccounts Payable & Invoice Management (40%)Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centersRoute invoices for approval through Zip intake-to-pay systemManage vendor payment inquiries and issue resolutionProcess invoices across multiple entities (US, UK, Poland, Mexico, Colombia)Handle invoice corrections, adjustments, and overdue payment follow-upsMaintain accurate vendor records in Zip and NetSuiteTravel & Expense Processing (25%)Provide frontline support to employees for user access, booking issues, and questionsCoordinate with Navan support team for complex multi-city travel arrangementsProcess and approve off-platform booking requests when necessaryReview and process expense reimbursements for policy complianceSupport employee onboarding with Navan access and trainingTroubleshoot booking system issues and coordinate resolutionsCredit Card Management (20%)Chase receipts for transactions over $75 from cardholdersPerform monthly reconciliation of Brex and Ramp credit card statementsCode transactions to appropriate accounts and cost centersSupport month-end close activities (close prior month on 1st, pull statements on 2nd)Respond to cardholder questions and transaction disputesEnsure compliance with corporate card policiesProcurement Operations Support (15%)Coordinate vendor onboarding through Zip portalIssue virtual credit cards for approved purchase ordersTrack PO status, delivery confirmations, and receipt matchingSupport contract-to-payment workflow coordination with Legal teamRespond to sourcing and procurement requests, escalate as neededProcess contract amendments, top-ups, and expedited payment requestsMaintain communication between requesters, vendors, and financeWhat You'll BringRequired Experience:4-5 years of experience in accounting, finance, or accounts payable rolesStrong proficiency with ERP systems (NetSuite experience highly preferred)Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)Advanced Excel/Google Sheets skills for data analysis and reportingTechnical Skills:Ability to code transactions to appropriate GL accounts, departments, and cost centersUnderstanding of payment methods (ACH, wire, virtual cards) and payment termsExperience with multi-entity accounting and international paymentsComfortable learning and adopting new systems and AI tools for efficiencyStrong attention to detail with high volume transaction processingSoft Skills:Excellent written and verbal communication skills for vendor and employee interactionsStrong customer service orientation with ability to support internal stakeholders via Slack and emailProblem-solving mindset for troubleshooting payment, booking, and system issuesAbility to manage competing priorities and meet month-end deadlinesSelf-starter who can work independently with minimal supervisionCollaborative team player comfortable working cross-functionallySystems You'll Use DailyZip - Intake-to-pay platform for vendor management, invoice processing, and PO trackingNetSuite - ERP for GL coding, payment processing, and financial reportingNavan - Travel and expense management platformBrex & Ramp - Corporate credit card platforms for transaction reconciliationGoogle Workspace - Gmail, Sheets, Docs for communication and analysisSlack - Primary communication tool for employee and vendor supportVarious AI tools - For workflow efficiency and process automationWhy This Role MattersYou'll be essential to Apollo.io's financial operations, ensuring vendors are paid on time, employees can travel seamlessly, and procurement processes run smoothly. This role offers high visibility across the organization, direct impact on operational efficiency, and opportunity to shape processes during a period of rapid growth and system modernization.We are AI NativeApollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.Why You’ll Love Working at ApolloAt Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you. Learn more here! The listed Pay Range reflects the total cash compensation inclusive of annual base salary and annual bonus as applicable. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus target and annual base salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process.Additional benefits for this role may include: equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.Tier 1 Pay Range (San Francisco, New York City, Seattle)$129,600 - $161,900 USDTier 2 Pay Range (All other US Locations)$112,600 - $140,800 USDWe are AI NativeApollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.Why You’ll Love Working at ApolloAt Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you. Learn more here!