Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will play a key part in ensuring smooth office operations through effective communication, organization, and administrative support. This position is ideal for someone who thrives in a dynamic environment and enjoys interacting with clients while managing multiple tasks efficiently.Responsibilities:- Respond promptly to inbound calls and address client inquiries with attention to detail.- Schedule and coordinate meetings with clients, ensuring all appointments are accurately documented.- Perform data entry tasks with precision, maintaining up-to-date records and databases.- Provide reception support, including greeting visitors and managing office communications.- Assist with general administrative duties, such as filing, organizing documents, and handling correspondence.- Check in with previous clients to maintain relationships and address any follow-up needs.- Track and manage schedules to ensure efficient time management for staff and clients.- Support office operations by ordering supplies and maintaining inventory.- Collaborate with team members to ensure tasks are completed on time and meet quality standards. Requirements - Demonstrated experience in administrative assistance or a related role.- Proficiency in answering inbound calls and managing client communications.- Strong organizational skills with experience in scheduling and calendar management.- Ability to perform data entry tasks accurately and efficiently.- Familiarity with receptionist duties, including greeting visitors and handling correspondence.- Excellent interpersonal skills with a customer-focused approach.- Proficient in using office software and tools, including email and scheduling platforms.- High attention to detail and ability to multitask in a fast-paced environment. TalentMatchRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .