Document Control & Expediting Manager

DescriptionThe MMOM (Major Market Operating Model) Document Control & Expediting Manager is responsible for overseeing all documentation, data, and submittal processes related to major industrial electrical distribution projects. This role ensures full contract compliance, accurate version control, timely submittals and approvals, and on-time material delivery in alignment with project schedules. The position bridges internal teams, manufacturers (OEMs), and customers to manage document flow, expedite critical materials, and ensure accurate billing and reporting through customer portals. Success in this role requires strong organizational, technical, and communication skills, as well as familiarity with large-scale EPC or industrial construction environments.What You'll Do:Manage and maintain all project documentation in accordance with contract requirements, customer specifications, and internal quality standardsCreate, issue, and maintain project documentation logs (submittals, RFIs, transmittals, drawings, O&M manuals, test reports, etc.)Track and manage document revisions to ensure version control, maintaining up-to-date records accessible to project stakeholdersReview and interpret contract documentation to identify documentation deliverables, milestones, and compliance requirementsCoordinate with Project Managers and Sales Teams to ensure all submittal and documentation requirements are met per customer and OEM expectationsEnsure adherence to document retention policies and proper close-out documentation for project completionServe as the primary liaison between internal purchasing, OEMs, and project teams to monitor and expedite material ordersDevelop and maintain expediting logs to track order status, production milestones, inspection schedules, and shipment detailsProactively identify potential delays and implement mitigation plans to keep projects on scheduleCoordinate with logistics and warehouse teams for inbound deliveries, receiving, and material readiness for job site deliveryGenerate regular expediting reports to communicate status and risks to project stakeholdersCoordinate directly with customer document control teams and project engineers for submittal review, approvals, and revisionsManage OEM documentation deliverables, such as drawings, data sheets, and QA/QC certificationsSupport technical alignment between project specifications, OEM documentation, and customer submittal requirementsMaintain professional relationships with key OEM partners and act as a single point of contact for documentation and expediting mattersManage project documentation and billing processes through customer online portals (e.g., Ariba, Oracle, Coupa, Aconex, Procore, etc.)Upload and track invoices, submittals, and project updates in compliance with customer digital workflowsEnsure all required documentation accompanies billing submissions to prevent payment delaysMonitor portal notifications for action items, rejections, or additional documentation requirementsImplement standardized document control and expediting procedures across all projectsConduct periodic audits of documentation and expediting performance for continuous improvementSupport ISO or quality management system initiatives through structured documentation and reportingProvide training and guidance to project coordinators or support staff on document control best practicesOther duties as assignedWhat You'll NeedMust-Have Skills, Experience, and Education:5+ years of experience in document control, expediting, or project coordination - ideally within electrical distribution, industrial construction, or OEM supply environmentsFamiliarity with EPC project documentation, industrial construction workflows, and electrical distribution materialsDemonstrated experience managing complex documentation requirements across multiple projects and customers4 Year / Bachelor's Degree - RequiredBusiness Administration, Supply Chain Management, Engineering, or related field - preferredKnowledge, Skills & AbilitiesProficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and document control software (e.g., SharePoint, Aconex, Procore, Asite, or similar)Working knowledge of ERP systems (e.g., SAP, Epicor, JD Edwards, or similar)Strong understanding of supply chain and logistics principles, including purchase order management and expediting cyclesExperience with customer billing portals and compliance systems (Ariba, Coupa, Oracle iSupplier, etc.)Exceptional attention to detail and organizational skillsStrong communication and coordination abilities across multiple teams and stakeholdersAbility to manage multiple priorities and deadlines in a fast-paced, project-driven environmentAnalytical mindset for problem-solving and proactive risk managementOur Benefits Include:Medical, Dental, and Vision InsuranceLife InsuranceShort-Term and Long-Term Disability Insurance401K with Employer MatchPaid vacation and sick timePaid company holidays plus flexible personal days per yearTuition ReimbursementHealth & Wellness ProgramsFlexible Spending AccountsHSA AccountsCommuter Transit BenefitsAdditional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.Employee Discount ProgramsProfessional Training & Development ProgramsCareer Advancement Opportunities - We like to promote from within