Office Assistant

Overview: We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our team. This is a full-time position with opportunities for growth and development. Duties: - Perform general clerical duties, including downloading, photocopying, scanning, faxing, and filing - Create new real estate closing files by downloading the necessary documents from secure portals, researching missing information, inputting data into our software system, and monitoring these files until they are assigned to the proper closer - Answer phone calls and direct them to the appropriate staff members - Greet visitors and provide them with necessary information - Sort and distribute mail - Coordinate office supplies and ensure they are adequately stocked - Act as a backup to the courier (if needed) by picking up closing paperwork; taking loan payoffs to local lenders; picking up abstracts, title opinions, or other miscellaneous documents to various attorneys' offices - Take mail to the post office at the end of each day - Provide support to other employees as needed Qualifications: - High school diploma or equivalent required; additional education or certification is a plus - Proven experience in an office assistant or administrative role preferred - Proficient in Microsoft Office Suite (Word, Excel, Outlook) - Strong organizational skills with the ability to prioritize multiple tasks effectively - Excellent written and verbal communication skills - Professional and personable attitude (Office dress code is business casual attire) - Ability to maintain confidentiality and handle sensitive information with discretion - Strong attention to detail and accuracy in data entry - Knowledge of basic office management procedures Please note that all positions at our company are paid positions. We value our employees' contributions and offer competitive compensation packages including a 2% employer contribution to a SIMPLE IRA plan. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support to those buying and selling real estate, we encourage you to apply for the United Escrow Office Assistant position. Job Type: Full-time Pay: $18.00 per hour Benefits: Paid time off Retirement plan Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Application Question(s): Describe a system or tool you use to stay organized when juggling multiple tasks or deadlines. What does “great customer service” look like to you in an office setting? When several tasks come in at once, what do you typically do first? A. Assess urgency and deadlines, then make a plan B. Start with the quickest task to clear my list C. Ask for clarification or priorities if needed D. Work on tasks in the order received Please write a brief, professional message you would send to a client letting them know their paperwork was received and will be reviewed. Work Location: In person