Office Assistant II

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON APRIL 1 & 2, 2026.If you are organized, detail-oriented, and comfortable handling physical tasks such as lifting packages, we have a rewarding opportunity for you! Nevada County is seeking a customer service-oriented Office Assistant II to support operations in our busy and dynamic Central Services Shipping/Receiving Mailroom. This position plays a key role in ensuring timely and accurate mail processing and delivery for County departments.Core Duties and ResponsibilitiesReceiving and Sorting MailReceive letters, packages, and deliveries from postal services and couriers. Sort items by department, individual, or delivery priority to ensure timely distribution throughout the organization.Processing Outgoing MailPrepare outgoing mail by weighing items, calculating postage, affixing labels, and ensuring compliance with postal regulations. Process express shipments, overnight packages, and large mailings.Record-Keeping and TrackingMaintain accurate logs of incoming and outgoing mail, including certified, registered, business reply mail (BRM), and time-sensitive items. Assisting with tracking packages to ensure delivery confirmation and prevent loss.Equipment OperationOperate and maintain mailroom equipment including postage meters, scanners, folding machines, and other office equipment. Assist with document processing tasks such as scanning and data entry.Customer and Vendor InteractionAssist County employees with all types of shipping related requests, support completion of required forms, handle sensitive materials, and coordinate pickups and deliveries with external courier services.Inventory and Supply ManagementMonitor and maintain shipping supplies such as envelopes, boxes, forms, labels and postage. Place supply orders as needed to ensure uninterrupted operations.Desired Skills and AbilitiesThe ideal candidate will demonstrate the ability to:Provide strong customer service to internal staff and external partnersUnderstand and follow verbal and written instructionsOrganize and maintain accurate records and filesMaintain attention to detail in a fast-paced environment with frequent interruptionsLearn specialized processing procedures and office support tasksAdhere to Federal and State mandated chain-of-custody procedures and established internal controls to ensure secure handling and timely processing of sensitive, confidential, and time-critical materials.Establish and maintain effective working relationshipsUse initiative and sound judgment within established guidelinesOperate standard office equipment including computers, copy machines, postage meters, folding machines, and telephone systemsPerform accurate arithmetic calculationsPrioritize work and manage multiple tasks simultaneouslyBe able to problem solve and work independentlyBe a Self-StarterBe able to stand and/or walk long periods of each dayBe able to drive safely in inclement weather conditionsEducation and ExperienceEquivalent to completion of twelfth grade, and two (2) years of work experience at a level equivalent to Nevada County's classification of Office Assistant I.Experience in the public sector desirable.Licenses and CertificatesPossession of a valid driver's license.Why Nevada County?Because here, your contribution, your worth, your ideas, all have a place! We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.To learn more about this position, read the full Office Assistant IIjob description.Equivalent to completion of twelfth grade, with coursework or practical experience in typing and two or more years of general clerical or office assistant experience at a level equivalent to Nevada County's classification of Office Assistant I.