HR Benefits, Systems, and Compliance Specialist

HR Benefits, Systems, And Compliance SpecialistLocationKMS, Eco-Tec, or RelcoOnsite, Hybrid or Fully RemoteHybrid Must be able to commute to Willmington, MA or Willmar, MNStatusFull Time Reports ToHR Director of AmericasFLSA StatusExempt Management PositionYes Compensation Min$80,000 annually* Compensation Max$110,000 annually*Position OverviewWe are seeking a highly organized, detail‑oriented HR professional to lead our benefits administration, oversee HR compliance, and serve as the internal subject matter expert for ADP. This role plays a pivotal part in safeguarding operational excellence, reducing organizational risk, and ensuring employees receive a seamless, high‑quality HR experience.The ideal candidate thrives at the intersection of analytical precision and people‑focused service. You’ll manage complex benefits processes, maintain accurate and compliant HR data, and support employees with clarity and care. If you enjoy a fast‑paced environment, take pride in accuracy, and are energized by improving HR systems and processes, this role will feel like a natural fit.ResponsibilitiesBenefits AdministrationManage end-to-end benefits programs including health, welfare, retirement, and leave of absence Partner with local HRBPs regarding employees’ benefits questions, eligibility, and enrollment events. Facilitate annual open enrollment with local HR, including planning, communication, and execution Partner with brokers and vendors to evaluate plan performance, cost, and competitiveness Resolve complex employee benefit issues with a high level of service and responsiveness Complete monthly self-bill invoices to be processed for payment and audit benefit invoices and payroll deductions for accuracyCompliance & Risk ManagementEnsure compliance with all federal, state, and local regulations (e.g., FMLA, ADA, EEO, FLSA, ACA, COBRA, ERISA, Wage Reporting, etc.) Assist with compliance reporting, including ACA filings, EEO‑1, and other required submissions. Maintain and update policies, procedures, and required reporting Support both internal and external audits and ensure documentation is accurate and audit-ready at all times; help implement corrective actions when needed. Monitor regulatory changes and proactively recommend updates to HR policies and procedures. HR SystemsAbility to serve as a secondary administrator and expert for the various HR systems. Manage system configuration, data integrity, reporting, and process optimization Partner with payroll and finance to ensure accuracy and alignment Support lead system enhancements, implementations, workflow improvements, and troubleshooting Process Improvement & OperationsIdentify and implement process improvements to drive efficiency and scalability Develop and maintain SOPs for benefits, compliance, and HRIS processes Provide reporting and analytics to support leadership decision-making Employee SupportAct as a trusted resource for employees on benefits, policies, and HR processes Deliver clear, concise communication and training on HR programs Drive innovation and transformation in HR functions and processes, leveraging data insights to lead to profitable action. Handle confidential matters with tact, professionalism, and discretion. QualificationsBachelor’s degree in HR or related field or 5+ years of HR experience with a strong focus on benefits and compliance in lieu of degree. Deep knowledge in ADP (Workforce Now strongly preferred) Must have strong knowledge of US based Benefits,including retirement benefitsStrong knowledge of U.S. employment laws and HR compliance requirements Experience managing vendors, audits, and multi-state compliance High attention to detail with strong analytical and problem-solving skills Ability to operate independently in a fast-paced, performance-driven environment Must be proficient in Microsoft OfficeWorks well under pressureExcellent verbal and written communication skillsSome travel may be requiredWhat Will Put You AheadFamiliarity with other ADP platforms (Celergo, WFMgr)Bilingual (Fluent in another language addition to English) ADP payroll experienceAble to balance strategic thinking with hands-on executionSHRM-CP, SHRM-SCP, PHR or SPHR certification Experience in a private equity-backed or high-growth environment Proven track record of improving HR processes and systems Physical RequirementsThe ability to remain in a stationary position (sitting or standing) for prolonged periods, often 50–75% of the time, due to computer work and office-based duties. Extensive repetitive motion for typing, data entry, using a mouse, and navigating HR Information Systems (HRIS). The ability to communicate clearly in person, over the phone, and via video conferencing to exchange information with employees and management. Occasional lifting or moving of files, HR office supplies, or small boxes (typically up to 10–25 lbs.). Compensation is dependent upon local market, geographic and site location . Kovalus offers a comprehensive package that includes: Medical (4 plan options), Dental (2 plan options) and Vision insurances; 401K (match & fixed company contribution); health savings and flexible spending accounts; company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents; disability insurances (short-term policy is company paid & long-term is split between company and employee); voluntary insurance plans for accident, critical illness and hospital indemnity; business and personal travel insurance; 10 paid holidays; vacation time; sick time; employee assistance program; educational assistance program; referral bonus; bereavement leave. All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.The Company’s employment application form will state, at least, that The Company will consider all applicants for positions without regard to race, color, religion, religious creed, sex, gender or gender identity, gender expression, sexual orientation, national origin, citizenship, ethnicity, ancestry, age, physical disability, mental disability, medical condition, pregnancy (including medical needs which may arise from pregnancy, childbirth or related medical conditions), military and veteran status, genetic information, marital or familial status, political affiliation, union membership, or any other basis prohibited by law.