Rail Project Coordinator

Rail Project CoordinatorRSI Logistics, recently acquired by Trinity Industries Inc., is looking for a Rail Project Coordinator. The Project Coordinator's primary objective is to ensure safe, compliant, and efficient execution of railcar projects that fall outside the ExxonMobil Maintenance Manual and the Association of American Railroads (AAR) Field Manual. The role provides centralized coordination, execution tracking, documentation control, cost stewardship, and formal close-out of railcar projects across North America, while maintaining data integrity across ExxonMobil systems.Key Responsibilities:Project Setup and ActivationReceive approved Internal and External Project Instructions from the Project InitiatorAdd approved projects to FleetWatch MP and apply Hot Tags to affected railcars per Internal Project Instructions.Maintain project folders on the RPO LAN/R drive in accordance with standard naming and document control conventions.Ensure all participants adhere to established project process controlsExecution Tracking & Documentation ControlTrack project execution at the individual railcar levelEnsure all required maintenance and inspection documentation is submitted into FleetWatch MPFollow up with maintenance providers to resolve missing or incomplete documentation if neededClose Hot Tags and car-level projects in FleetWatch MP upon documentation validation if neededNotify the RPO Data Team to update RailTrac following car-level project closure if neededFinancial and Project StewardshipPerform periodic spot checks of standalone project costs to ensure alignment with estimates and corporate planning assumptionsIdentify and communicate cost variances or execution risks to the Project Initiator and Maintenance leadership.Change ManagementParticipate in reviews when execution concerns or risk changes arise and changes to project are neededCoordinate with the Project Initiator, Engineering, Maintenance Supervisor, and Maintenance Coordinator to ensure revised instructions are republished in compliance with the Project Management Procedure.Project Close-OutPerform full-project close-out activities once all assigned railcars have completed project workComplete and file project closeout documentationCommunicate project closure to stakeholders.Governance and ControlsMaintain separation of duties between Project Initiator, Reviewer, and Approver rolesEnsure all records are audit-ready, complete, and stored in approved systemsSupport compliance with internal procedures, regulatory requirements, and corporate risk standards.Success MeasuresTimely application and removal of Hot TagsHigh documentation completeness rates at car-level close-outAccurate and timely updates to FleetWatch MP and RailTracEfficient full-project close-outs with no outstanding documentationWhat you'll need:Bachelor's degree preferred1+ years experience with Railcar maintenance/assetsProject support and industrial maintenance coordination experienceComputer savvy or working knowledge of FleetWatch MP, RailTrac, other rail systemsStrong attention to detail and ability to hold others accountableAbility to coordinate across Engineering, Maintenance, Regulatory, Legal, Asset Planning, and Data teams.