Administrative Assistant II

JOB DESCRIPTIONPosition: Bilingual Administrative Assistant - Must have experience at PAHOStatus: Full-TimeHours: Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework*Must speak fluent Spanish and English*ABOUT THE ORGANIZATION:This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.COMPENSATION & BENEFITS:$25/hrCareer Opportunity with reputable international organizationHybrid Role (Partially remote telework from home)Paid Sick TimePaid VacationHealth insurance, medical and dentalFree FinFit Financial Wellness BenefitFree Personal Financial Training Library BenefitShopping Discount Program, Workplace AdvantageEmployee Assistance ProgramCounselingLegal & Financial ConsultationsPharmacy Discount CardESSENTIAL FUNCTIONS:Under the direct supervision of the Contract Management Specialist, the incumbent will support the following:1. Compliance, Documentation, and Reportinga) Support the management of service and works contracts.b) Maintain contract management tools and reporting mechanisms.c) Follow up on the timely resolution of contract operational issues.d) Maintain Standard Operating Procedures (SOPs).2. Financial Transaction Processing and Invoice Managementa) Process and record financial transactions in PMIS, including requisitions, purchase orders, goods receipts, service entry sheets, vendor invoices, accruals, and prepaid expenses.b) Review invoices and supporting documentation to verify accuracy prior to payment.c) Reconcile vendor statements and resolve discrepancies in coordination with suppliers and internal stakeholders.d) Process and reconcile GSO credit card transactions.e) Perform other related duties as assigned.ExperienceEssential: Five years of administrative work.Desirable: Two years of experience in an international organization would be an assetLanguagesVery good knowledge of English and Spanish.IT SkillsDemonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.