Office Coordinator

Office Coordinator Join the Davis Center Operations & Events team at UVM! We're hiring an Office Coordinator to provide office, operational, event, and technology support for Davis Center Operations & Events, the Department of Student Life, and supervise our team of Office Assistants. The Office Coordinator serves as the primary front-line ambassador for Davis Center operations at the University of Vermont. This role is essential in providing administrative, operational, and technical support to both the Davis Center Operations & Events team and the Department of Student Life. Key Responsibilities Front-Line Operations: Act as the first point of contact for departmental inquiries by managing communications in-person, over the phone, and electronically with a focus on excellent customer service. Team Leadership: Recruit, train, and supervise a team of student Office Assistants. Together, you will manage office reception and oversee Davis Center marketing and promotional opportunities. Event & Technical Support: Partner with the Operations & Events staff to ensure the seamless execution of event planning and production. Administrative Management: Support the Associate Director with calendar management and leverage the available productivity software to maintain efficient office workflows. Departmental Collaboration: Serve as a critical back-up for Davis Center Operations & Events Supervisors and actively contribute to the strategic goals of the Division of Student Affairs and the University of Vermont. Minimum Qualifications (or equivalent combination of education and experience) - Associate's degree with one to three years of related experience, a working knowledge of commercial software applications commonly used to support office functions, and familiarity with internet resources and technology support required. Demonstrated experience providing excellent customer service. Demonstrated skill and experience with attention to detail, process improvement and communication are a must. Demonstrated commitment to intercultural excellence. Desirable Qualifications - Experience working in a customer service focused environment with hospitality or conference/event experience desired. Familiarity with space/event reservation scheduling software desired. Anticipated Pay Range - $23/hour - $25/hour Special Conditions - Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions FLSA - Non-Exempt Union Position - Yes, UVMSU Posting Details Position will be posted for a minimum of one week, after which it is subject to removal without notice. Job Location - Burlington, Vermont, United States Job Open Date - 04/27/2026 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled - No Our Common Ground Statement The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM's mission and advancing Our Common Ground values through the execution of their job duties. Position Information Position Title - Univ Ops Administration OC2 N Posting Number - S6066PO Department - Davis Center Ops & Events/11590 Position Number - 00020732 Percent of Full-Time - 1.0 Standard Hours at 1.0 FTE - 37.5 Term (months per year) - 12 Supplemental Questions Required fields are indicated with an asterisk (*). Please specify here where applicable. Enter "NA" if not applicable. (Open Ended Question) How did you hear about this employment opportunity? Chronicle of Higher Education HigherEdJobs Inside Higher Ed LinkedIn Seven Days UVM Employee (Please specify below) UVM Employment Web Site Vermont JobLink (Department of Labor) Other (Please specify below) Documents Needed to Apply Required Documents Resume Cover Letter/Letter of Application Optional Documents