Bookkeeper

BOOKKEEPERNATURE OF WORKAn employee in this class performs a large variety of clerical duties involving interaction with other employees and departments. Generally, an employee in this class functions as the primary support to an administrator or has considerable knowledge of a technical field. Work typically involves several steps and requires the selection of the most appropriate action within procedural and operational guidelines. Work is directed by local, state and federal procedures, policies, and statues. The employee may develop procedures for non-technical and non-complex problems and is expected to resolve problems independently. ILLUSTRATIVE EXAMPLES OF WORKReceives visitors, assists them or refers them to the appropriate staff memberAnswers routine questions and requests with little supervisionAnswers telephone, delivers messages and places calls (including parents' calls requesting early dismissal for students, ascertaining legitimacy of calls and writing permission slips)Operates intercom systemTypes correspondence, memos, reports, forms, etc.Copies correspondence, memos, reports, forms, etc.Operates standard office machines (calculator, copier, computer, etc.)Manages school mailOperates computer for data collectionAssures availability of office supplies and distributes materials to facultyAdmits students who arrive lateCalls parents of sick and/or hurt students who need to go homePosts receipts and disbursements for one or more accountsVerifies and receipts money collected at the schoolKeeps record of faculty and staff absences for payroll purposesArranges for substitute teachers through the substitute management systemServes as liaison between the school and community, the school and other agencies, and the school and the central officePerforms other duties as assigned by the principalMaintains strict confidentiality for all school mattersServes as school payroll operator and liaison between school staff and central payroll associatesMaintains school records; act as point of contact for school served and provide information or refer inquiries to proper personnelEnters/maintains fixed asset information in management system and conduct annual inventoryProcesses orders for paymentMonitors budget for local, state, and federal fundsInitiates purchase order via central office accounting system for local, state, and federal fundsReceives orders and verifies correctnessPrepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms, and reconciles with absences to create "tardy" lists; reviews check-out forms and reconciles with absences to create "early leave" listsPrepares attendance reports and reconciles manual and computer reports monthlyMaintains computer records of students' scores on state mandated tests and standardized testsMaintains, generates, and distributes student demographic, scheduling, and grading informationMaintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students' plans and prepares periodic statistical reportsCoordinates user security within the student information system with district personnelAttends conferences and classes to develop and maintain knowledge of database management and the student information systemAccesses the Internet to download student information software and upload filesInterfaces with a teacher electronic grade book where applicableConfigures and maintains auto dialers that interface with student information systemEnters and manages student data in the Student Information System, including enrollments, withdrawals, electronic cumulative records, student/teacher/room schedules, transcripts, report cards, test scores, immunizations, demographics, parent and emergency contact information.Works with the Principal to ensure communication to parents concerning student absences and tardiness, including attendance letters per school district procedures.Employs the SIS to generate reports to satisfy deadline-driven requirements of the school, administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.Report any functionality issues to the Student Information System Coordinator/DirectorCollects data for, and prints, marking period report cards including determining student's eligible for honor roll.Manages student paper/electronic cumulative records according to federal (FERPA), state and district policies and procedures; including requesting records for new students upon enrollment and coordinating the transfer of the paper/electronic cumulative records for exiting students.Creates and enters staff into the Student Information System, managing staff access security rights via groups and roles, including other statewide systems and local initiatives.Creates, distributes, and troubleshoots student and parent account access credentials for the student and parent portal.Manages the master schedule and individual student scheduling throughout the year, which includes assisting administrators in determining needs and identifying solutions when a student is less than 100% scheduledQUALIFICATIONS:High school graduate with knowledge of office practices; Associate Degree preferredStrong written and verbal communication skillsSpecific skills in typing, computer skills (Excel) and operation of business machines are requiredClerical experience is preferredBilingual is preferred