Office Manager

About the Company We are a residential home builder seeking a highly capable and detail-oriented Office Manager to support day-to-day operations, financial organization, and client coordination. This role is central to the smooth execution of projects and the overall client experience. Key Responsibilities Financial & Administrative Maintain accurate and up-to-date records in QuickBooks Online Assist with accounts payable/receivable and expense categorization Support job cost tracking and organized financial record keeping Calendar & Coordination Manage calendars, meetings, inspections, deadlines, and client appointments Coordinate schedules between leadership, vendors, and clients Proactively identify and resolve scheduling conflicts Client Selections & Documentation Track and organize client selections including finishes, fixtures, upgrades, and allowances Ensure selections are documented, approved, and communicated accurately Maintain clear logs for selections and changes Front Office & Client Interaction Greet walk-in clients professionally Provide basic tours of homes and model properties when needed Represent the company in a polished and professional manner Records & Systems Maintain highly organized digital and physical filing systems Ensure contracts, invoices, selections, and correspondence are accurate and retrievable Take detailed, structured notes during meetings and follow up on action items Required Qualifications Bachelor’s degree in Accounting, Business, Engineering, or a related field Proficiency with QuickBooks Online Extremely detail-oriented with strong organizational skills Excellent note-taking and written communication abilities High level of self-initiative and accountability Ability to manage multiple priorities independently Ideal Candidate Traits Organized, dependable, and process-driven Proactive and solution-oriented Comfortable interacting with clients, vendors, and leadership Values accuracy, follow-through, and structure Pay: $23.03 - $27.74 per hour Expected hours: 40.0 per week Work Location: In person